Ladder Faculty Searches
Search process for Assistant Professor, Associate Professor, and Professor appointments.
Search request
Search request(s) are due annually in late March or early April. See annual search request memo for details.
Academic units should follow the process below for open ladder faculty search requests. To request targeted appointments of special eminence or special opportunity, academic units must email their request to fas.dean@yale.edu with a copy to the relevant divisional dean.
Search request submission
Academic unit prepares search request(s) with guidance from relevant divisional dean in accordance with the search request memo sent by the FAS Dean's Office.
Submit search request(s) using the FAS Ladder Faculty Search Request Form.
All search requests are reviewed by the divisional/area advisory committee, the Faculty Resource Committee, and the FAS Dean.
Formal review outcome is sent via email from the FAS Dean's Office to academic unit chairs and staff by the end of June.
Related Resources
Documents
Contact
- Humanities academic units Marc Robinson FAS Dean of Humanities; Malcolm G. Chace '56 Professor of Theater, Dance, & Performance Studies and English; Professor of American Studies; Professor in the Practice of Dramaturgy and Dramatic Criticism
- Social Science academic units Alan Gerber Acting FAS Dean of Social Science; Director of the Institution for Social and Policy Studies; Sterling Professor of Political Science and Professor in the Institution for Social and Policy Studies, of Economics and of Public Health
- Science academic units Larry Gladney FAS Dean of Science; Professor of Physics
Search materials
Academic units must prepare and submit the following materials after receiving search approval from the FAS Dean's Office.
All search materials are reviewed and approved in the Search module of Interfolio, which is also used to collect applicant materials for access by search committee members and eligible voting academic unit faculty.
Search materials preparation, review, and approval
Search plan: Written description of the plan to ensure the broadest possible pool of applicants, excellent and diverse across multiple dimensions. Refer to the Provost's Office's Comprehensive Faculty Searches: Best Practices page.
Space plan: Written plan for the office and laboratory space (if necessary) that the candidate(s) will occupy along with a detailed enumeration of any additional estimated associated costs for renovations, acquisitions, equipment, and other startup costs.
Search committee: List of proposed search committee members, including a committee chair, outreach representative, and other committee members.
A divisional dean or associate/senior associate dean meets with all members of each search committee. All other members of the academic unit are also invited to this discussion. The meeting includes discussion of how to yield a pool that is excellent and diverse across many dimensions, and how to proceed in a way that provides full and fair consideration to all candidates, consistent with all Yale and FAS policies and state and federal laws. This meeting must take place for every approved search as early as possible in the search process, prior to the submission of proposed campus interview candidates in the Faculty Search Reporting Process (FSRP). A member of the FAS Dean’s Office will contact each academic unit early in the search process to arrange this meeting.
It is the responsibility of the outreach representative and all members of the search committee to ensure that the pool is as broad as possible across multiple dimensions and that the search provides full and fair consideration to all candidates.
All search committee members should familiarize themselves with the best practices for searches resources from the Provost's Office.
Job advertisement: The Department of Labor requires that all ladder faculty searches must be advertised, online or in print, in a national professional journal (see recruitment advertising involving international applicants from the Office of International Students and Scholars) for at least 30 consecutive days.
Per guidelines from the Provost's Office, as of April 11, 2025, no Yale school, department, or unit may require diversity statements. When advertised beyond Interfolio, position postings must include the university's Equal Opportunity and Nondiscrimination statement.
See faculty job advertisement requirements and position advertisement template for further details.
Related Resources
Documents
Academic unit staff create position in Search module of Interfolio. Refer to the Office of Faculty Administrative Services (OFAS) website for general Interfolio instructions.
Related Resources
Documents
Contact
- Daniel Oshiro Senior Administrative Assistant 2
The FAS Dean's Office and the relevant divisional dean review search materials and request any necessary edits.
Once all reviewers approve, academic unit staff are alerted via email from Interfolio that the position is approved and the academic unit is authorized to open the position and post the job advertisement.
Refer to the Office of Faculty Administrative Services resources on final edits and opening the position.
Position advertisement and Interfolio position management
Academic unit staff advertise the position and manage the Interfolio position throughout the search process.
Position advertisement
The Department of Labor requires that all faculty searches must be advertised, either online or in print, in a national professional journal for at least 30 consecutive days.
Beyond the required placement of the advertisement, the FAS Dean's Office encourages a widespread announcement of the position in professional journals, online job lists, newsletters, and professional meetings to achieve a broad and heterogeneous applicant pool. In addition, academic units may contact other departments and schools by letter, email, or telephone to call attention to the position.
To limit costs while reaching an audience that is excellent and broad across multiple dimensions, most advertising will be online. If academic units have special cases for advertising in print they may request permission from the FAS Dean's Office. The FAS Dean's Office will typically cover approved advertising costs only up to $2000. All Yale positions hosted on Interfolio are automatically posted on the Higher Education Recruitment Consortium (HERC) website free of charge. (*Note: Job posting sites such as Academic Jobs Online, HERC, and Interfolio are not considered to be professional journals.)
Academic unit staff must collect proof of public advertisement for 30 consecutive days for at least one outlet for submission with the Faculty Search Reporting Process (FSRP) record. Refer to the "Print or Online Advertisement" section from the Office of International Students and Scholars (OISS) website for guidance on obtaining sufficient proof of advertisement.
Interfolio position management
Academic unit staff update position status and apply applicant statuses and disposition codes throughout the search process. See below for further instructions.
Related Resources
Documents
Contact
- Daniel Oshiro Senior Administrative Assistant 2
Short list candidate selection and approval
Academic units must submit proposed candidates for campus interviews in the Faculty Search Reporting Process (FSRP).
FSRP is a university-wide system used for the approval of campus interview candidates and for record-keeping of search processes and outcomes.
FSRP provides transparency and streamlines the Short List approval process.
- Search committee provides proposed list of candidates for campus interviews to academic unit chair and staff. Academic unit endorses this list via its customary practice (chair approval or faculty vote, etc.).
- Academic unit staff set position status to Short List / Final Candidate(s) and set the relevant applicant statuses (for all candidates) and disposition codes (for candidates not advancing to campus interview stage).
- Academic unit staff, in consultation with the search committee chair, and/or academic unit chair, as appropriate, fills out the FSRP record for the search and submits for approval.
- FSRP record is reviewed and approved by the FAS Dean's Office, the relevant divisional dean, and the Provost's Office.
- Once the record is fully approved and the academic unit chair and staff are notified via email from FSRP, approved candidates may be invited for campus interviews.
Related Resources
Documents
Contact
- Daniel Oshiro Senior Administrative Assistant 2
Interviewing candidates
Academic unit conducts campus interviews for all candidates approved via FSRP.
The FAS Dean's Office generally covers campus visit expenses for up to four candidates for assistant professor positions and for up to five candidates for a tenured position or open-rank search. Refer to the FAS search and recruitment expense guidelines for details.
All faculty members in the academic unit should familiarize themselves with the Interviewing Candidates section of the Comprehensive Faculty Searches: Best Practices website.
Related Resources
Documents
Final candidate(s) selection
Eligible voting faculty in the academic unit formally vote for the selection of the final candidate(s).
This step may not begin until on-campus interviews have been completed for all candidates who were approved in FSRP and who accepted the invitation. In rare and extenuating circumstances, an academic unit may vote to select a candidate before all invited candidates have been interviewed, but only if more than one offer was approved for the position advertisement, and only with prior explicit written permission from the FAS Dean's Office.
Selection and notification process
The members of the academic unit eligible to vote (see Yale Faculty Handbook IV.F.1) on the appointment must have a formal vote to select the final candidate(s). An affirmative vote in the academic unit is required to move forward in the appointment process.
Only candidates on the approved FSRP record can be considered for the position.
For Assistant Professor searches, the academic unit votes to select the final candidate(s) and completes the department faculty vote form to be submitted to the Office of Faculty Administrative Services (OFAS) in accordance with the FAS chart of required documents at the end of the hiring process.
For tenured position searches, the academic unit votes to select the final candidate(s) and emails Sarah Logan, Assistant Director of Faculty Affairs, with the final candidate(s) name and CV to launch the tenure case under FASTAP 2016.
*Note: if the academic unit is approved for multiple offers or is considering extending an offer to a candidate if the primary candidate declines, the unit should complete a separate vote form for each candidate.
Related Resources
Documents
Contact
- For tenured position searches Taylor Mascari Assistant Director of Faculty Affairs
The academic unit chair, supported by staff, emails fas.dean@yale.edu with a copy to the relevant deans to inform the FAS Dean's Office who unit has identified for an offer (assistant professor candidates) or tenure case (associate professor with tenure or full professor candidates).
Related Resources
Contact
- Dean of Humanities Marc Robinson FAS Dean of Humanities; Malcolm G. Chace '56 Professor of Theater, Dance, & Performance Studies and English; Professor of American Studies; Professor in the Practice of Dramaturgy and Dramatic Criticism
- Acting Dean of Social Science Alan Gerber Acting FAS Dean of Social Science; Director of the Institution for Social and Policy Studies; Sterling Professor of Political Science and Professor in the Institution for Social and Policy Studies, of Economics and of Public Health
- Dean of Science Larry Gladney FAS Dean of Science; Professor of Physics
- For Humanities units John Mangan Senior Associate Dean; Dean of Faculty Affairs
- For Social Science and Science units Robert Burger Senior Associate Dean
- For Social Science and Science units Dorottya Noble Assistant Dean
Offers
All offers to ladder faculty are sent from the FAS Dean's Office.
This step may not begin until after the academic unit faculty vote. For tenured appointments, this step may not happen until the tenure process for the final candidate(s) has been completed.
Formal offer
The academic unit notifies the candidate by email or phone that a formal offer will be coming. No details of the offer should be communicated at this point.
The academic unit chair works iteratively with the relevant deans in the FAS Dean's Office to write the offer letter.
For science units and select social science units, the FAS Dean's Office will work with the Provost's Office and the academic unit chair to determine the candidate's laboratory setup package.
For tenured appointments, the offer letter will specify that an appointment is contingent upon subsequent Joint Boards of Permanent Officers (JBPO) and Yale Corporation approval.
The offer letter is signed by the academic unit chair and divisional dean.
The FAS Dean's Office sends the candidate an electronic offer letter, with a copy to the academic unit chair and divisional dean. Academic units are not authorized to extend offer letters; they must be created and issued by the FAS Dean's Office.
The candidate must send a signed copy of the letter to the FAS Dean's Office at fas.dean@yale.edu. An electronic scan of the offer letter is sufficient.
Hire and onboarding
Academic unit staff complete the following after receiving the countersigned offer letter.
Academic unit staff refer to the FAS chart of required documents, submit the listed materials to the Office of Faculty Administrative Services (OFAS) at faculty.admin@yale.edu, and process the hire in Workday.
Complete the onboarding process for the new faculty member once the hire is completed.
Related Resources
Documents
Contact
- FAS Dean's Office FAS Dean's Office