FAS Chart of Required Documents

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Offer letter from FAS Dean's Office, countersigned by candidate (Faculty Documents – Visible)
  • Professional Conduct Review completion email from Yale Conduct Review, if applicable (Faculty Documents – Visible)

Promotion

• Workday training guide(s):
  • Academic: Managing Appointments
  • Job Changes for Academics
  • Entering a Promotion in Track in Workday (video)
• Required documents:
  • Promotion letter from FAS Dean's Office (Faculty Documents – Visible)

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Offer letter from FAS Dean's Office, countersigned by candidate (Faculty Documents – Visible)
  • Verification of PhD from degree-granting institution (e.g., scan/picture of diploma, official document from institution's cognizant dean verifying completion of degree requirements) (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • Professional Conduct Review completion email from Yale Conduct Review, if applicable (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Post-review letter from FAS Dean's Office (Faculty Documents – Visible)

Promotion (from lecturer convertible)

• Workday training guide(s):
  • Academic: Managing Appointments
  • Job Changes for Academics
  • Entering a Promotion in Track in Workday (video)
• Required documents:
  • Verification of PhD from degree-granting institution (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)

Promotion (from research faculty or postdoc position)

• Workday training guide(s):
  • Academic: Managing Appointments
  • Change Job: Change in Track (Academic)
• Required documents:
  • Offer letter from FAS Dean's Office, countersigned by candidate (Faculty Documents – Visible)
  • If not already submitted at hire:
    • Verification of PhD from degree-granting institution (e.g., scan/picture of diploma, official document from institution's cognizant dean verifying completion of degree requirements) (Faculty Documents – Visible)
    • Full CV (Faculty Documents – Visible)

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Offer letter from FAS Dean's Office, countersigned by candidate (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • Professional Conduct Review completion email from Yale Conduct Review, if applicable (Faculty Documents – Visible)

Reappointment (Note: a single-year reappointment is allowed after the initial one-year appointment, for a maximum term as lecturer convertible of 2 years)

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Letter of evaluation from chair (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean in the FAS Dean's Office (Faculty Documents – Visible)

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Offer letter from FAS Dean's Office, countersigned by candidate (Faculty Documents – Visible)
  • Candidate CV/Professional Resume, Biography (Faculty Documents – Visible)
  • Professional Conduct Review completion email from Yale Conduct Review (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Reappointment letter from FAS Dean's Office (Faculty Documents – Visible)

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Offer letter from FAS Dean's Office, countersigned by candidate (Faculty Documents – Visible)
  • Verification of PhD from degree-granting institution (e.g., scan/picture of diploma, official document from institution's cognizant dean verifying completion of degree requirements)—may be submitted later if the verification is not yet available when the hire needs to be processed (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • Professional Conduct Review completion email from Yale Conduct Review (Faculty Documents – Visible)

TRAC must approve all initial appointments, reappointments, and promotions to these ranks.

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Offer letter from FAS Dean's Office, countersigned by candidate (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • Professional Conduct Review completion email from Yale Conduct Review (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Reappointment letter from FAS Dean's Office (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)

Promotion

• Workday training guide(s):
  • Academic: Managing Appointments
  • Job Changes for Academics
  • Entering a Promotion in Track in Workday (video)
• Required documents:
  • Letter from FAS Dean's Office (Faculty Documents – Visible)
  • Sample of the letter requesting recommendations (Faculty Documents – non-Visible)
  • Full CV (Faculty Documents – Visible)

TRAC must approve all initial appointments and reappointments to these ranks.

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Offer letter from FAS Dean's Office, countersigned by candidate (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • Professional Conduct Review completion email from Yale Conduct Review (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Reappointment letter from FAS Dean's Office (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)

These ranks are intended for the appointment of persons whose interests, as well as the interests of the University, are served by their continuing in a professional capacity outside the University while teaching or engaging in research less than full time. Contact the relevant dean for approval prior to initiating any adjunct hiring process.

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Offer letter from FAS Dean's Office, countersigned by candidate (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If advertised:
    • Letter requesting recommendations (Faculty Documents – non-Visible)
    • Copy of advertisement (Faculty Documents – non-Visible)
  • Professional Conduct Review completion email from Yale Conduct Review (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Reappointment letter from FAS Dean's Office (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)

Promotion

• Workday training guide(s):
  • Academic: Managing Appointments
  • Job Changes for Academics
  • Entering a Promotion in Track in Workday (video)
• Required documents:
  • Letter from FAS Dean's Office (Faculty Documents – Visible)
  • Sample of the letter requesting recommendations (Faculty Documents – non-Visible)
  • Full CV (Faculty Documents – Visible)

TRAC must approve all initial appointments and reappointments to these ranks.

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Offer letter from FAS Dean's Office, countersigned by candidate (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • Professional Conduct Review completion email from Yale Conduct Review (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Reappointment letter from FAS Dean's Office (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Offer letter from FAS Dean's Office, countersigned by candidate (Faculty Documents – Visible)
  • Approval letter from home institution (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • Professional Conduct Review completion email from Yale Conduct Review (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Reappointment letter from FAS Dean's Office (Faculty Documents – Visible)
  • Approval letter from home institution (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Offer letter from FAS academic unit, countersigned by candidate (or from FAS Dean's Office when paid through central university funds) (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • Approval letter from home institution (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • Professional Conduct Review completion email from Yale Conduct Review (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Reappointment letter from FAS academic unit (or FAS Dean's Office when paid through central university funds) (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • Approval letter from home institution (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)

Initial appointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Chair letter of endorsement providing grant-related reason for appointment (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Chair letter of endorsement providing grant-related reason for appointment (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Chair letter of endorsement (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)
  • Professional Conduct Review completion email from Yale Conduct Review (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Chair letter of endorsement (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

Promotion

• Workday training guide(s):
  • Academic: Managing Appointments
  • Job Changes for Academics
  • Entering a Promotion in Track in Workday (video)
• Required documents:
  • Chair letter of endorsement (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)
  • Professional Conduct Review completion email from Yale Conduct Review (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Chair letter of endorsement (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

Promotion

• Workday training guide(s):
  • Academic: Managing Appointments
  • Job Changes for Academics
  • Entering a Promotion in Track in Workday (video)
• Required documents:
  • Chair letter of endorsement (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

Initial appointment

• Workday training guide(s):
  • Hiring or Contracting Academics
• Required documents:
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)
  • Professional Conduct Review completion email from Yale Conduct Review (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Chair letter of endorsement (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

Promotion (from postdoctoral associate or fellow)

• Workday training guide(s):
  • Academic: Managing Appointments
  • Change Job: Change in Track (Academic)
• Required documents:
  • Chair letter of endorsement (Faculty Documents – Visible)
  • Approval email from relevant senior associate dean confirming terms (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

The term may only be up to the end date of the primary appointment, but no longer than 5 years (including full, tenured professors). For more information, please refer to the secondary appointment procedures.

Initial Appointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Chair letter describing reason for appointment - from chair of secondary academic unit (Faculty Documents – Visible)
  • Secondary appointment form (Faculty Documents – non-Visible)
  • Approval email from relevant dean or FAS Dean's Office (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Chair letter describing reason for appointment - from chair of secondary academic unit (Faculty Documents – Visible)
  • Secondary appointment form (Faculty Documents – non-Visible)
  • Approval email from relevant dean or FAS Dean's Office (Faculty Documents – Visible)

Promotion

• Workday training guide(s):
  • Academic: Managing Appointments

If a ladder faculty member is promoted in the primary appointment, the secondary appointment(s) should be updated at the same time.

Note: secondary teaching appointments are only granted to non-ladder faculty when the appointment is necessary to teach a course, generally when (1) the primary appointment is not in the FAS, (2) the candidate only holds a FAS research appointment, such as associate research scientist or a postdoctoral associate, or (3) the candidate holds a different teaching rank than what is required for the course (lector-track versus lecturer-track). For more information, please refer to the secondary appointment procedures.

Initial appointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Chair letter describing reason for appointment - from chair of secondary academic unit (Faculty Documents – Visible)
  • Secondary appointment form (Faculty Documents – non-Visible)
  • Approval email from relevant dean or FAS Dean's Office (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Chair letter describing reason for appointment - from chair of secondary academic unit (Faculty Documents – Visible)
  • Secondary appointment form (Faculty Documents – non-Visible)
  • Approval email from relevant dean or FAS Dean's Office (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

Initial appointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Chair letter describing reason for appointment - from chair of secondary academic unit (Faculty Documents – Visible)
  • Secondary appointment form (Faculty Documents – non-Visible)
  • Approval email from relevant dean or FAS Dean's Office (Faculty Documents – Visible)
  • Full CV (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

Reappointment

• Workday training guide(s):
  • Academic: Managing Appointments
• Required documents:
  • Chair letter describing reason for appointment - from chair of secondary academic unit
  • Secondary appointment form (Faculty Documents – non-Visible)
  • Approval email from relevant dean or FAS Dean's Office (Faculty Documents – Visible)
  • If paid, faculty compensation approval form (Faculty Documents – non-Visible)

• Workday training guide(s):
  • Termination/Separation: Employee (Academic)
• Required documents:
  • Letter of resignation (Faculty Documents – Visible)