FAS Chart of Required Documents
Chart of required documents for faculty appointment, reappointment, and promotion processes.
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- Faculty Appointments & Promotions
- Documents and Resources for Faculty Appointments and Promotions
- FAS Chart of Required Documents
Last Updated
Academic unit staff submit all documents as one combined PDF to the Office of Faculty Administrative Services (OFAS) at faculty.admin@yale.edu prior to processing transaction in Workday with email subject: Effective Date (m/d/yyyy), Faculty member name as it appears in Workday, Transaction type. All recommendation letters must be translated into English.
Contact
Ladder Faculty: Primary or Fully Joint Appointments
Initial appointment
- Workday training guide(s):
- Required documents:
- Offer letter from FAS Dean's Office, countersigned by candidate
Promotion
- Workday training guide(s):
- Required documents:
- Promotion letter from FAS Dean's Office
Initial appointment
- Workday training guide(s):
- Required documents:
- Offer letter from FAS Dean's Office, countersigned by candidate
- Department Faculty Vote Form
- Verification of PhD from degree-granting institution (i.e., scan/picture of diploma, official document from institution's cognizant dean verifying completion of degree requirements)
- Full CV
- At least 3 letters of recommendation
Reappointment
- Workday training guide(s):
- Required documents:
- Post-review letter from FAS Dean's Office
Promotion (from lecturer convertible)
- Workday training guide(s):
- Required documents:
- Verification of PhD from degree-granting institution
- Full CV
Promotion (from research faculty or postdoc position)
- Workday training guide(s):
- Required documents:
- Offer letter from FAS Dean's Office, countersigned by candidate
- If not already submitted at hire:
- Department Faculty Vote Form
- Verification of PhD from degree-granting institution (i.e., scan/picture of diploma, official document from institution's cognizant dean verifying completion of degree requirements)
- Full CV
- At least 3 letters of recommendation
Documents
Initial appointment
- Workday training guide(s):
- Required documents:
- Offer letter from FAS Dean's Office, countersigned by candidate
- Department Faculty Vote Form
- Full CV
- At least 3 letters of recommendation
Reappointment (Note: a single-year reappointment is allowed after the initial one-year appointment, for a maximum term as lecturer convertible of 2 years)
- Workday training guide(s):
- Required documents:
- Letter of evaluation from chair
Documents
Instructional Faculty: Multiyear Appointments
Initial appointment
- Workday training guide(s):
- Required documents:
- Offer letter from FAS Dean's Office, countersigned by candidate
- Candidate CV/Professional Resume, Biography
Reappointment
- Workday training guide(s):
- Required documents:
- Reappointment letter from FAS Dean's Office
Initial appointment
- Workday training guide(s):
- Required documents:
- Offer letter from FAS Dean's Office, countersigned by candidate
- Department Faculty Vote Form
- Verification of PhD from degree-granting institution (i.e., scan/picture of diploma, official document from institution's cognizant dean verifying completion of degree requirements' may be submitted later if the verification is not yet available when the hire needs to be processed)
- Full CV
Documents
TRAC must approve all initial appointments, reappointments, and promotions to these ranks.
Initial appointment
- Workday training guide(s):
- Required documents:
- Offer letter from FAS Dean's Office, countersigned by candidate
- Department Faculty Vote Form
- Full CV
- At least 3 letters of recommendation from outside Yale (if teaching experience has only been at Yale, letters from inside Yale will suffice.)
Reappointment
- Workday training guide(s):
- Required documents:
- Reappointment letter from FAS Dean's Office
- Department Faculty Vote Form
- Full CV
Promotion
- Workday training guide(s):
- Required documents:
- Letter from FAS Dean's Office
- Sample of the letter requesting recommendations
- Letters of recommendation:
- Senior Lector I: 2 letters
- Senior Lector II: 2 from inside Yale and 2 from outside
- Senior Lecturer: 3 letters
- Senior Lecturer II: 4 letters
- Department Faculty Vote Form
- Full CV
Documents
TRAC must approve all initial appointments and reappointments to these ranks.
Initial appointment
- Workday training guide(s):
- Required documents:
- Offer letter from FAS Dean's Office, countersigned by candidate
- Department Faculty Vote Form
- Full CV
- At least 3 letters of recommendation from outside Yale (if teaching experience has only been at Yale, letters from inside Yale will suffice.)
Reappointment
- Workday training guide(s):
- Required documents:
- Reappointment letter from FAS Dean's Office
- Department Faculty Vote Form
- Full CV
Documents
These ranks are intended for the appointment of persons whose interests, as well as the interests of the University, are served by their continuing in a professional capacity outside the University while teaching or engaging in research less than full time. Contact the relevant dean for approval prior to initiating any adjunct hiring process.
Initial appointment
- Workday training guide(s):
- Required documents:
- Offer letter from FAS Dean's Office, countersigned by candidate
- Department Faculty Vote Form
- Full CV
- 4 letters of recommendation from outside Yale (if teaching experience has only been at Yale, letters from inside Yale will suffice.)
- If advertised:
- Letter requesting recommendations
- Copy of advertisement
Reappointment
- Workday training guide(s):
- Required documents:
- Reappointment letter from FAS Dean's Office
- Department Faculty Vote Form
- Full CV
Promotion
- Workday training guide(s):
- Required documents:
- Letter from FAS Dean's Office
- Sample of the letter requesting recommendations
- 3 letters of recommendation:
- Department Faculty Vote Form
- Full CV
Documents
Contact
- For Humanities units John Mangan Senior Associate Dean; Dean of Faculty Affairs
- For Social Science and Science units Robert Burger Senior Associate Dean
- For Social Science and Science units Dorottya Noble Assistant Dean
Instructional/Research Faculty: Single Semester/Year Appointments
TRAC must approve all initial appointments and reappointments to these ranks.
Initial appointment
- Workday training guide(s):
- Required documents:
- Offer letter from FAS Dean's Office, countersigned by candidate
- Full CV
- 2 letters of recommendation from outside Yale (if teaching experience has only been at Yale, letters from inside Yale will suffice), or 2 phone references using the phone reference form
Reappointment
- Workday training guide(s):
- Required documents:
- Reappointment letter from FAS Dean's Office
- Full CV
Documents
Initial appointment
- Workday training guide(s):
- Required documents:
- Offer letter from FAS Dean's Office, countersigned by candidate
- Approval letter from home institution
- Full CV
Reappointment
- Workday training guide(s):
- Required documents:
- Reappointment letter from FAS Dean's Office
- Approval letter from home institution
- Full CV
Initial appointment
- Workday training guide(s):
- Required documents:
- Offer letter from FAS academic unit, countersigned by candidate (or from FAS Dean's Office when paid through central university funds)
- Approval letter from home institution
- Full CV
Reappointment
- Workday training guide(s):
- Required documents:
- Reappointment letter from FAS academic unit (or FAS Dean's Office when paid through central university funds)
- Approval letter from home institution
- Full CV
Research Faculty
Initial appointment
- Workday training guide(s):
- Required documents:
- Chair letter of endorsement providing grant-related reason for appointment
- If paid, faculty compensation approval form
Reappointment
- Workday training guide(s):
- Required documents:
- Chair letter of endorsement providing grant-related reason for appointment
- If paid, faculty compensation approval form
Initial appointment
- Workday training guide(s):
- Required documents:
- Chair letter of endorsement
- Letters of recommendation
- 4 letters from outside Yale
- 1 letter from principal investigator
- Department faculty vote form
- Full CV
- If paid, faculty compensation approval form
Reappointment
- Workday training guide(s):
- Required documents:
- Chair letter of endorsement
- Letter of recommendation from principal investigator
- Department faculty vote form
- Full CV
- If paid, faculty compensation approval form
Promotion
- Workday training guide(s):
- Required documents:
- Chair letter of endorsement
- Letters of recommendation
- 4 letters from outside Yale
- Letter from principal investigator
- Department faculty vote form
- Full CV
- If paid, faculty compensation approval form
Documents
Initial appointment
- Workday training guide(s):
- Required documents:
- Letters of recommendation
- 4 letters from outside Yale
- 1 letter from principal investigator
- Department faculty vote form
- Full CV
- If paid, faculty compensation approval form
- Letters of recommendation
Reappointment
- Workday training guide(s):
- Required documents:
- Chair letter of endorsement
- Letter of recommendation from principal investigator
- Department faculty vote form
- Full CV
- If paid, faculty compensation approval form
Promotion
- Workday training guide(s):
- Required documents:
- Chair letter of endorsement
- Letters of recommendation
- 2 letters from outside Yale
- Letter from principal investigator
- Department faculty vote form
- Full CV
- If paid, faculty compensation approval form
Documents
Initial appointment
- Workday training guide(s):
- Required documents:
- Letters of recommendation
- 1 letters from outside Yale
- 1 letter from principal investigator
- Full CV
- If paid, faculty compensation approval form
- Letters of recommendation
Reappointment
- Workday training guide(s):
- Required documents:
- Chair letter of endorsement
- Letter of recommendation from principal investigator
- Full CV
- If paid, faculty compensation approval form
Promotion
- Workday training guide(s):
- Required documents:
- Chair letter of endorsement
- Letter of recommendation from principal investigator
- Full CV
- If paid, faculty compensation approval form
Secondary Appointments
The term may only be up to the end date of the primary appointment, but no longer than 5 years (including full, tenured professors). For more information, please refer to the secondary appointment procedures.
Initial Appointment
- Workday training guide(s):
- Required documents:
- Chair letter describing reason for appointment - from chair of secondary academic unit
- Secondary appointment form
- Department faculty vote form from secondary academic unit
- Approval email from relevant dean or FAS Dean's Office
- Full CV
Reappointment
- Workday training guide(s):
- Required documents:
- Chair letter describing reason for appointment - from chair of secondary academic unit
- Secondary appointment form
- Department faculty vote form from secondary academic unit
- Approval email from relevant dean or FAS Dean's Office
Promotion
- Workday training guide(s):
If a ladder faculty member is promoted in the primary appointment, the secondary appointment(s) should be updated at the same time.
Documents
Contact
- For Social Science and Science units Robert Burger Senior Associate Dean
- For Humanities units John Mangan Senior Associate Dean; Dean of Faculty Affairs
Note: secondary teaching appointments are only granted to non-ladder faculty when the appointment is necessary to teach a course, generally when (1) the primary appointment is not in the FAS, (2) the candidate only holds a FAS research appointment, such as associate research scientist or a postdoctoral associate, or (3) the candidate holds a different teaching rank than what is required for the course (lector-track versus lecturer-track). For more information, please refer to the secondary appointment procedures.
Initial appointment
- Workday training guide(s):
- Required documents:
- Chair letter describing reason for appointment - from chair of secondary academic unit
- Secondary appointment form
- For multi-year appointments: department faculty vote form from secondary academic unit
- Approval email from relevant dean or FAS Dean's Office
- Full CV
- If paid, faculty compensation approval form
Reappointment
- Workday training guide(s):
- Required documents:
- Chair letter describing reason for appointment - from chair of secondary academic unit
- Secondary appointment form
- For multi-year appointments: department faculty vote form from secondary academic unit
- Approval email from relevant dean or FAS Dean's Office
- If paid, faculty compensation approval form
Documents
Contact
- For Social Science and Science units Robert Burger Senior Associate Dean
- For Humanities units John Mangan Senior Associate Dean; Dean of Faculty Affairs
Initial appointment
- Workday training guide(s):
- Required documents:
- Chair letter describing reason for appointment - from chair of secondary academic unit
- Secondary appointment form
- For multi-year appointments: department faculty vote form from secondary academic unit
- Approval email from relevant dean or FAS Dean's Office
- Full CV
- If paid, faculty compensation approval form
Reappointment
- Workday training guide(s):
- Required documents:
- Chair letter describing reason for appointment - from chair of secondary academic unit
- Secondary appointment form
- For multi-year appointments: department faculty vote form from secondary academic unit
- Approval email from relevant dean or FAS Dean's Office
- If paid, faculty compensation approval form
Documents
Contact
- For Social Science and Science units Robert Burger Senior Associate Dean
- For Humanities units John Mangan Senior Associate Dean; Dean of Faculty Affairs
Departures: Resignations and Retirements
Only required if resigning or retiring prior to term end date.
- Workday training guide(s):
- Required documents:
- Letter of resignation