Professor in the Practice TAC Checklist

Note: Prior to forwarding the case to the "FASDO - TAC materials complete" step in Interfolio, materials should be rearranged to follow the order below.

Candidate Documents

These materials may not be edited or replaced after they have been sent to the referees.

• Candidate's CV ([Name], [Date of Last Revision])
  • The candidate's current CV, conforming to the guidelines specified on the materials checklists for professor in the practice appointments.
• Candidate Service Statement
  • A statement of 250-500 words describing the candidate's most significant contributions, both formal and informal as reflected in, as applicable, departmental, university, and/or professional service and citizenship.
• Candidate Teaching Statement
  • A statement of 500-750 words describing the candidate's approach to teaching, advising, and mentoring.
• Candidate Research Statement
  • A statement of 750-1000 words describing the candidate’s published, produced, performed, created, or other professional representations of their work as well as their future plans.

Note: Academic staff must ensure the service, teaching, and research statements conform to the word counts listed above. Statements submitted greater than 10% above the listed word counts must be returned to the candidate for editing prior to the materials being sent to the referees or academic unit review committee.

Committee Documents

• Materials Request Letter
  • The provided letter advising the candidate of the review and requesting the necessary materials. Set to Administrator Only access in Interfolio.
• Department Survey of Field (for external candidates only)
  • A narrative account of the academic unit's survey of the field in the initial stages of its search. The statement should detail the unit's broad efforts to identify superb potential candidates and diversity the academic unit and the University.
• Department Case Summary
• Principal Modes of Presentation of Work
  • Please describe the principal modes of publication, production, performance, creation, or professional representation in the candidate’s general area(s) of practice, which will help inform those evaluating the case about the relevant context. Publications, venues, or modes of dissemination or presentation that are emblematic of the best work in the relevant field(s) should be brought to the committee’s attention. (If it is customary in the candidate’s field(s) to present citation information as a way of documenting a publication’s or venue’s prestige and influence, please include that information in the list.) For practitioners of the arts or in emerging, interdisciplinary, or less published fields of study or practice, please describe the principal modes of how research or inquiry is typically conducted and shared with others in the field, as well as a wider audience. This document should be tailored to the candidate’s general area(s) of study, inquiry, or practice but not to the candidate; that is, it should not highlight or evaluate the candidate’s actual history of publication, production, performance, creation, or professional representation.
• Cover sheet for examples or excerpts of work
  • A cover sheet providing detailed descriptions of each example or excerpt including, as appropriate, page numbers, timing tracking, etc. Examples or excerpts should be numbered.
• Examples or excerpts of work
  • A set of 3 to 5 selected examples or excerpts of the candidate’s work that will be reviewed by the relevant tenure and appointments committee. These are usually published, produced, performed, created, or other professional representations of work and they should help the committee grasp the range and significance of the candidate’s professional output. Upload each example or excerpt as a separate document or file enumerated 1, 2, 3, etc. These numbers should match the order on the cover sheet. Please consult with the FAS Dean’s Office if these examples or excerpts require special consideration in terms of scale, volume, or format.
• Template Letters
  • Two template letters: (a) the initial email to potential referees asking them to evaluate the candidate, and (b) the follow-up message in Interfolio, which includes the detailed instructions for the review, sent to external evaluators after they have agreed to serve as referees. Both letters should be uploaded as one document. Note: it is sufficient to upload the template letters provided by the FAS Dean's Office.
• Referee/Evaluator Response Form
  • Note: The candidate's suggestion, arm's-length, and fresh columns must be completed for ALL referees, including those who did not respond, declined, or did not provide a letter.
• Referee/Evaluator Bio List
  • An alphabetized and annotated list of referees/evaluators who were approved by the divisional dean and the FAS Dean’s Office and were asked for letters or other forms of evaluation. After the name, indicate in bold whether the scholar, researcher, or practitioner declined (“declined”), provided a letter (“letter”), agreed but did not provide a letter (“agreed but no letter”), or did not reply (“no reply”). The material describing each referee should include all of the information described in the referee/comparator information list guidelines.
• Comparison List
  • An alphabetized and annotated list of four comparison practitioners - three comparators within about five years of the candidate’s entrance into the profession or of the candidate’s terminal degree year, and an additional aspirational comparator (approved by the divisional dean and the FAS Dean’s Office) - with summaries of their current position, educational background, and professional accomplishments that qualify them as comparison candidates. The material describing each comparator should include all of the information described in the referee/evaluator and comparator information list guidelines.
• Referee/Evaluator Preliminary Correspondence
  • All preliminary correspondence seeking references (requests and responses), including those from potential referees who declined. The primary purpose is to collect affirmative responses, declinations, and if declined, the reason for the declination. Please include all correspondence with all referees, beginning with their first reply.
• Department Faculty Vote Form
  • Remove all instructions pages and set to Administrator Only access in Interfolio.

External Evaluations

• Evaluation - [Referee/Evaluator Last Name]
  • All referee letters or other forms of evaluation received, organized alphabetically by referee/evaluator surname – uploaded as separate documents. Five letters or other forms of evaluation from referees/evaluators are required, and at least 3 of the letters or other forms of evaluation must be “fresh” (that is, they must come from referees/evaluators who have not previously written for the candidate for an appointment or promotion at Yale). Ideally, all referees/evaluators will hold an “arm’s-length” relation to the candidate (that is, will not have served as the candidate’s teacher, mentor, or research collaborator, and will not have a conflict of interest). The requester should ask that letters or other forms of evaluation be in English whenever possible. Letters or other forms of evaluation submitted in other languages should be sent to the divisional dean for translation, with a copy to sarah.e.logan@yale.edu. After receiving the translation from the FAS Dean’s Office, combine the translation and original language letter into one PDF document, with the English translation first.

NOTE: In some fields, traditional referee letters may not be a conventional form of professional evaluation. In such cases, five examples of the following are permitted: published reviews or other forms of journalistic criticism, committee or jury reports with appropriate clearance, formal critiques, or other modes of field-specific critical evaluation. The chair should consult as needed with the divisional dean.

Course Evaluations (for internal candidates only)

• Courses Taught at Yale
  • A list of all courses taught at Yale with number of instructors and size of enrollments. Academic unit staff may retrieve these through the PowerBI Faculty Course Information report, which requires authentication with Yale email and password. Click in the Start Term box and check the box next to (Select All), and click elsewhere on the page to save. Click in the School box and check the box next to Faculty of Arts and Sciences, and click elsewhere on the page to save. Click in the Faculty Member box and scroll to find the faculty member and check the box next to their name. Click elsewhere on the page to save. For faculty with appointments in multiple academic units, please deselect all but one academic unit in the dropdown menu; otherwise the full set of courses will be repeated for each unit. Click View Report on the upper right hand corner of the page. Once the course listing loads, click the save dropdown to export the file as PDF. Upload the downloaded PDF into Interfolio with the naming convention [LastName]_[Courses Taught at Yale].
• Course Evaluations
  • Course evaluations for the eight (8) most recent semesters (excluding summer terms) for which evaluations are available. Academic unit staff may retrieve these through the OCE Faculty Dashboard, where they should select the OCE TAC Report on the top right hand corner of the page, type in the candidate’s name in the Instructor field, wait for the Term box to be filled in (it automatically selects the most recent fall/spring terms, up to 8), and click Search. For each course in the list, click the course number link, save that course’s evaluations page as a PDF with the naming convention [LastName]_[CourseNumber]_[Semester] [Year] (example: Jones_PLSC 100_Spring 2017), and upload each evaluation separately to Interfolio in reverse chronological order, with the most recent semester first. If academic unit staff do not have access to the Dashboard, the academic unit chair or operations manager should contact the Registrar’s Office at evaluate@yale.edu to request access.