FASTAP 2016 TAC Checklist

Note: Prior to forwarding the case to the "FASDO - TAC materials complete" step in Interfolio, materials should be rearranged to follow the order below.

Candidate Documents

These materials may not be edited or replaced after they have been sent to the referees.

• Candidate's CV ([Name], [Date of Last Revision])

  • The candidate's current CV, conforming to the guidelines specified on the materials checklists for ladder faculty reappointments or promotion to and within the tenure ranks.

• Candidate Service Statement

  • A statement describing the candidate's most significant contributions, both formal and informal, in departmental, university, and professional service.
    • For Assistant Professor reappointments: up to 250 words
    • For initial appointment or promotion to AOPT or PROF: 250-500 words

• Candidate Teaching Statement

  • A statement of 500-750 words describing the candidate's approach to teaching, advising, and mentoring.

• Candidate Research Statement

  • A statement describing the candidate’s research program and future plans.
    • For Assistant Professor reappointments: 500-750 words
    • For initial appointment of promotion to AOPT or PROF: 750-1000 words

Note: Academic staff must ensure the service, teaching, and research statements conform to the word counts listed above. Statements submitted greater than 10% above the listed word counts must be returned to the candidate for editing prior to the materials being sent to the referees or academic unit review committee.

Committee Documents

• Scholarship Cover

  • A cover sheet providing the bibliographic information of each sample, including page numbers. Number the scholarship samples.

• Scholarship Samples

  • For Biological Sciences: 5 selected articles authored by the candidate representing the candidate’s research program that will be read by the entire tenure and appointments committee. These are usually published or “in press” peer-reviewed papers in scientific journals. Manuscripts in preparation or submitted are not acceptable. Annotate each citation to describe the candidate’s specific contribution to the work and how the publication has advanced the field. The annotation should follow the citation it addresses. These items should be selected to help the committee grasp the range and significance of the candidate’s scholarship and research. Upload each scholarship sample as a separate document, enumerated 1-5. These numbers should match the order on the Scholarship Cover. 
  • For Humanities: 
    • Assistant Professor reappointments:
      • A set of excerpts from the candidate’s scholarship that will be read by the entire tenure and appointments committee. Choose selections that will help the committee grasp the range and significance of the candidate’s scholarship and research, comprising roughly 75 pages. Each selection must include footnotes, endnotes, appropriate illustrations or appendices, and, in the case of books, a table of contents. Important: the content of these selections should not overlap. Upload each scholarship sample as a separate document, enumerated 1, 2, 3, etc. These numbers should match the order on the Scholarship Cover. 
    • Initial appointment or promotion to AOPT or PROF: 
      • A set of excerpts from the candidate’s scholarship that will be read by the entire tenure and appointments committee. Choose selections that will help the committee grasp the range and significance of the candidate’s scholarship and research, comprising roughly 100 pages. Each selection must include footnotes, endnotes, appropriate illustrations or appendices, and, in the case of books, a table of contents. Important: the content of these selections should not overlap. Upload each scholarship sample as a separate document, enumerated 1, 2, 3, etc. These numbers should match the order on the Scholarship Cover. For initial tenure cases in the humanities: In addition to these 100 pages that are prepared for the TAC, the academic unit chair, in consultation with the humanities divisional dean and the FAS Dean’s Office, will select 200 additional pages of scholarship to submit to the lead reader. Academic unit staff submit these 300 pages of lead reader scholarship as a separate pdf for each sample, along with a separate cover page for all samples that comprise these 300 pages of material (please indicate which 200 pages are the additional ones), as well as the candidate’s most recent CV to Sarah Logan, Assistant Director of Faculty Affairs, at sarah.e.logan@yale.edu with a copy to fas.dean@yale.edu. 
  • For Physical Sciences: 5 selected articles representing the candidate’s research program that will be read by the entire tenure and appointments committee. These are usually published or “in press” journal articles, and they should help the committee grasp the range and significance of the candidate’s scholarship and research. Manuscripts in preparation or submitted are not acceptable. Upload each scholarship sample as a separate document, enumerated 1-5. These numbers should match the order on the Scholarship Cover. 
  • For Social Sciences: 
    • Assistant Professor reappointments: 
      • A set of 3 representative selections of the candidate’s scholarship that will be read by the entire tenure and appointments committee. These articles, essays, or book excerpts, together comprising a total of no more than 150 pages, should help the committee grasp the range and significance of the candidate’s scholarship and research. Each selection must include footnotes, endnotes, and appropriate illustrations and appendices. For book excerpts, include the complete table of contents. Upload each scholarship sample as a separate document, enumerated 1-5. These numbers should match the order on the Scholarship Cover.
    • Initial appointment or promotion to AOPT or PROF: 
      • A set of 3 to 5 representative selections of the candidate’s scholarship that will be read by the entire tenure and appointments committee. These articles, essays, or book excerpts, together comprising a total of no more than 150 pages, should help the committee grasp the range and significance of the candidate’s scholarship and research. Each selection must include footnotes, endnotes, and appropriate illustrations and appendices. For book excerpts, include the complete table of contents. Upload each scholarship sample as a separate document, enumerated 1-5. These numbers should match the order on the Scholarship Cover.

• Materials Request Letter (for internal candidates only)

  • The provided letter advising the candidate of the review and requesting the necessary materials.

• Department Survey of Field (for external candidates to tenure only)

  • A narrative account of the academic unit's survey of the field in the initial stages of its search. The statement should detail the unit's broad efforts to identify superb potential candidates and diversity the academic unit and the University.

• Department Case Summary

  • For Assistant Professor reappointments
  • For initial appointment or promotion to tenure or promotion within the tenure ranks

• Principal Modes of Publication

  • A description of the principal modes of publication in the candidate’s general area(s) of study (journal articles, monographs, etc.), which will help inform those evaluating the case about the relevant publication context. What are the top journals and best presses for such work? (In the case of journals, please identify which of these are subfield journals and which are journals that serve the field as a whole. If it is customary in your field to present citation information as a way of documenting a journal’s prestige and influence, please include that information in your list.) If the field’s best work is disseminated in a different way (for example, through prestigious lectureships, conferences, or other means) please bring these to the committee’s attention. If the field’s publications include multiple authors, please explain any customs governing the order of co-authors. This document should be tailored to the candidate’s general area(s) of study, but not to the candidate; that is, it should not highlight or evaluate the candidate’s actual publication placement history.

• Comparison List (for tenure cases only)

  • An alphabetized and annotated list of four comparison scholars - three comparators within about 5 years of the candidate’s terminal degree year, and an additional aspirational comparator (approved by the TAC chair and the FAS Dean’s Office) - with summaries of their current position, educational background, and accomplishments that qualify them as comparison candidates. The material describing each comparator should include all of the information described in the referee/comparator information list guidelines.

• Citations Data Set (for social sciences, biological sciences, and physical sciences only)

  • A set of data on citations of the candidate’s work (and, for tenure cases, the comparators’ work), which will help in assessing the impact of the candidate’s work. The source(s) of the data should be clearly identified and a statement provided that explains the choice of the database(s) from which the citation information is drawn. All citations from the candidate and comparators should all come from the same source(s).

• Template Letters

  • Two template letters: (a) the initial email to potential referees asking them to evaluate the candidate, and (b) the follow-up message in Interfolio, which includes the detailed instructions for the review, sent to external evaluators after they have agreed to serve as referees. Both letters should be uploaded as one document. Note: it is sufficient to upload the template letters provided by the FAS Dean's Office.

• Referee Response Form

  • Note: The candidate's suggestion, arm's-length, and fresh columns must be completed for ALL referees, including those who did not respond, declined, or did not provide a letter.

• Referee Bio List

  • An alphabetized and annotated list of referees who were approved by the TAC chair and the FAS Dean’s Office and were asked for letters. After the name, indicate in bold whether the scholar declined (“declined”), provided a letter (“letter”), agreed but did not provide a letter (“agreed but no letter”), or did not reply (“no reply”). The material describing each referee should include all of the information described in the referee/comparator information list guidelines.

• Referee Preliminary Correspondence

  • All preliminary correspondence seeking referees (requests and responses), including those from potential referees who declined. The primary purpose is to collect affirmative responses, declinations, and if declined, the reason for the declination. Please include all correspondence with all referees, beginning with their first reply.

• Department Faculty Vote Form

  • Remove all instructions pages and set to Administrator Only access in Interfolio.

External Evaluations

• Referee Letter - [Referee Last Name]

  • All referee letters of evaluation received, organized alphabetically by referee surname – uploaded as separate documents. Pay special attention to the letter requirements for the case type. The requester should ask for letters to be in English whenever possible. Letters submitted in other languages should be sent to the relevant divisional dean for translation, with a copy to Sarah Logan, Assistant Director of Faculty Affairs, at sarah.e.logan@yale.edu. After receiving the translation from the FAS Dean’s Office, combine the translation and original language letter into one PDF document, with the English translation first.

Course Evaluations (for internal candidates only)

• Courses Taught at Yale

  • A list of all courses taught at Yale with number of instructors and size of enrollments. Academic unit staff may retrieve these through the PowerBI Faculty Course Information report, which requires authentication with Yale email and password. Click in the Start Term box and check the box next to (Select All), and click elsewhere on the page to save. Click in the School box and check the box next to Faculty of Arts and Sciences, and click elsewhere on the page to save. Click in the Faculty Member box and scroll to find the faculty member and check the box next to their name. Click elsewhere on the page to save. For faculty with appointments in multiple academic units, please deselect all but one academic unit in the dropdown menu; otherwise the full set of courses will be repeated for each unit. Click View Report on the upper right hand corner of the page. Once the course listing loads, click the save dropdown to export the file as PDF. Upload the downloaded PDF into Interfolio with the naming convention [LastName]_[Courses Taught at Yale].

• Course Evaluations

  • Course evaluations for the eight (8) most recent semesters (excluding summer terms) for which evaluations are available. Academic unit staff may retrieve these through the OCE Faculty Dashboard, where they should select the OCE TAC Report on the top right hand corner of the page, type in the candidate’s name in the Instructor field, wait for the Term box to be filled in (it automatically selects the most recent fall/spring terms, up to 8), and click Search. For each course in the list, click the course number link, save that course’s evaluations page as a PDF with the naming convention [LastName]_[CourseNumber]_[Semester] [Year] (example: Jones_PLSC 100_Spring 2017), and upload each evaluation separately to Interfolio in reverse chronological order, with the most recent semester first. If academic unit staff do not have access to the Dashboard, the academic unit chair or operations manager should contact the Registrar’s Office at evaluate@yale.edu to request access.