Instructional Faculty Reappointment and Promotion Processes for Chairs & Staff

The relevant dean will send an email to the academic unit chair and staff with a list of instructional faculty who must undergo a full reappointment review.

Neyza Sanchez, Senior Administrative Assistant, will email the materials request letter template to the academic unit chair and staff.

Academic unit chair sends the provided materials request letter to the candidate with a copy to fas.dean@yale.edu.

Academic unit staff create case in Interfolio: leave Type blank, select relevant template (Lector/Senior Lector I/Senior Lector II or Lecturer/Sr. Lecturer/Sr. Lecturer II [relevant division]), select YES for candidate being involved with the review.

Academic unit staff send case forward to notify the candidate, pasting the text of the materials request letter in the message section.

Refer to the FAS unit administrator guide to Interfolio RPT.

Academic unit chair submits review committee proposal to relevant dean with a copy to fas.dean@yale.edu.

Academic unit staff add approved review committee to Departmental Review Committee step in Interfolio case.

Candidate uploads the following materials directly into Interfolio case as directed in the materials request letter. Academic unit staff review for completeness.

- a statement indicating your interest in being reappointed and describing your professional accomplishments, activities, and goals

- an updated academic CV

- all syllabi from the past 5 years to which you have substantively contributed

- any additional materials you would like your academic unit and the Teaching Resource Advisory Committee (TRAC) to take into account

Academic unit staff upload candidate course evaluations for the eight most recent semesters (excluding summer terms and terms with no evaluations available) in reverse chronological order. Access evaluations from OCE Faculty Dashboard, selecting OCE TAC Report on the top right-hand corner of the page. Save course evaluations as PDF with naming convention [LastName]_[CourseNumber]_[Semester][Year].

Academic unit review committee schedules classroom observations, considers course evaluations, reviews candidate dossier, and consults as necessary with faculty leadership within and beyond the unit as appropriate (including the Director of the Center for Language Study for lector-track faculty).

By the end of March, review committee votes on reappointment.

Review committee chair prepares the relevant departmental committee report and sends to academic unit chair and staff.

Academic unit staff upload report to Interfolio case under Committee Documents.

Academic unit staff send case forward in Interfolio to eligible voting faculty (see Yale Faculty Handbook section IV.F.1).

Eligible faculty review, meet, and vote on reappointment via secret ballot.

Academic unit staff record vote on department faculty vote form and upload to Interfolio (setting access to Administrator Only). 

Academic unit staff send case forward to FAS Faculty Affairs Review step.

TRAC (with consultation with the Language Study Committee (LSC) as appropriate for lector-track faculty), reviews and votes on the reappointment.

If approved, the relevant dean consults with the academic unit chair regarding length of term and other conditions of the reappointment.

Formal reappointment letter is sent via email to candidate from the FAS Dean's Office with a copy to the academic unit chair and relevant staff.

Academic unit staff refer to the FAS chart of required documents, submit the listed materials to the Office of Faculty Administrative Services (OFAS) at faculty.admin@yale.edu, and process the reappointment in Workday.

The relevant dean will send an email to the academic unit chair and staff with a list of instructional faculty who are eligible to undergo a chair's reappointment review.

Neyza Sanchez, Senior Administrative Assistant, will email the materials request letter template to the academic unit chair and staff.

Academic unit chair sends the provided materials request letter to the candidate with a copy to fas.dean@yale.edu.

Academic unit staff create case in Interfolio: leave Type blank, select relevant template (Lector/Senior Lector I/Senior Lector II or Lecturer/Sr. Lecturer/Sr. Lecturer II [relevant division]), select YES for candidate being involved with the review.

Academic unit staff send case forward to notify the candidate, pasting the text of the materials request letter in the message section.

Refer to the FAS unit administrator guide to Interfolio RPT.

The academic unit chair may serve as the reviewer or designate another eligible voting faculty member from the unit.

Note: The candidate may request a faculty member other than the chair by emailing the relevant dean by November 15.

Candidate uploads materials directly into Interfolio case as directed in the materials request letter. Academic unit staff review for completeness.

- a statement indicating your interest in being reappointed and describing your professional accomplishments, activities, and goals

- an updated academic CV

- all syllabi from the past 5 years to which you have substantively contributed

- any additional materials you would like your academic unit and the Teaching Resource Advisory Committee (TRAC) to take into account

Academic unit staff upload candidate course evaluations for the eight most recent semesters (excluding summer terms and terms with no evaluations available) in reverse chronological order. Access evaluations from OCE Faculty Dashboard, selecting OCE TAC Report on the top right-hand corner of the page. Save course evaluations as PDF with naming convention [LastName]_[CourseNumber]_[Semester][Year].

Chair (or designated ladder faculty member) considers course evaluations, reviews candidate dossier, and consults with heads of other programs and units, as appropriate, on all extra-departmental activities. Classroom observations are optional.

By the end of February, chair meets with candidate to discuss performance, accomplishments, and goals.

Academic unit staff send case forward in Interfolio to eligible voting faculty (see Yale Faculty Handbook section IV.F.1).

Eligible faculty review, meet, and vote on reappointment via secret ballot.

Academic unit staff record vote on department faculty vote form and upload to Interfolio (setting access to Administrator Only). 

Academic unit staff send case forward to FAS Faculty Affairs Review step.

TRAC (with consultation with the Language Study Committee [LSC] as appropriate for lector-track faculty), reviews and votes on the reappointment.

If approved, the relevant dean consults with academic unit chair regarding length of term and other conditions of the reappointment.

Formal reappointment letter is sent via email to candidate from the FAS Dean's Office with a copy to the academic unit chair and relevant staff.

Academic unit staff refer to the FAS chart of required documents, submit the listed materials to the Office of Faculty Administrative Services (OFAS) at faculty.admin@yale.edu, and process the reappointment in Workday.

Lector- or lecturer-track faculty member seeking promotion provides CV to academic unit chair and discusses potential for promotion.

If chair and other eligible voting faculty (see Yale Faculty Handbook section IV.F.1) agree the candidate meets the criteria for promotion, chair sends candidate CV and brief justification for promotion review to the relevant dean.

TRAC considers promotion request and academic unit is notified of approval.

Neyza Sanchez, Senior Administrative Assistant, will email the materials request letter, referee request email, and referee instructions letter templates to the academic unit chair and staff.

Academic unit chair sends the provided materials request letter to the candidate with a copy to fas.dean@yale.edu.

Academic unit staff create case in Interfolio: leave Type blank,select relevant template (Lector/Senior Lector I/Senior Lector II or Lecturer/Sr. Lecturer/Sr. Lecturer II [relevant division]), select YES for candidate being involved with the review.

Academic unit staff send case forward to notify the candidate, pasting the text of the materials request letter in the message section.

Refer to the FAS unit administrator guide to Interfolio RPT.

By Thanksgiving, the academic unit chair submits review committee proposal to the relevant dean with a copy to fas.dean@yale.edu.

Academic unit staff add approved review committee to Departmental Review Committee step in Interfolio case.

Academic unit chair consults with the review committee to identify suitable referees. The final dossier must include letters from appropriate faculty either internal or external to Yale, depending on the candidate’s experience. Members of the review committee may not serve as referees. 

Lector to Senior Lector I: minimum 2 letters either internal or external to Yale

Senior Lector I to Senior Lector II: minimum 2 letters internal to Yale and 2 letters external to Yale

Lecturer to Senior Lecturer: minimum 3 letters either internal or external to Yale

Senior Lecturer to Senior Lecturer II: minimum 4 letters either internal or external to Yale

Chair (supported by academic unit staff) submits a proposed list of referees to the relevant dean with a copy to fas.dean@yale.edu. 

Dean works with the academic unit chair to approve the referee list and sends an approval email to the academic unit chair and staff with a copy to fas.dean@yale.edu.   

Academic unit staff send the provided referee request email to the referees as soon as possible after receiving approval of the referee list from the relevant dean. These initial messages must be sent by email, and the candidate’s CV should be attached. 

Candidate uploads the following materials directly into Interfolio case as directed in the materials request letter. Academic unit staff review for completeness.

- a statement indicating your interest in being reappointed and describing your professional accomplishments, activities, and goals

- an updated academic CV

- all syllabi from the past 5 years to which you have substantively contributed

- any additional materials you would like your academic unit and the Teaching Resource Advisory Committee (TRAC) to take into account

Academic unit staff upload candidate course evaluations for the eight most recent semesters (excluding summer terms and terms with no evaluations available) in reverse chronological order. Access evaluations from OCE Faculty Dashboard, selecting OCE TAC Report on the top right-hand corner of the page. Save course evaluations as PDF with naming convention [LastName]_[CourseNumber]_[Semester][Year].

After the candidate’s dossier is complete and ready to share, academic unit staff send the provided referee instructions letter to referees who have agreed to write. These letters should be sent through Interfolio, and all materials submitted by the candidate should be attached for the referees to review.

Academic unit review committee schedules classroom observations, considers course evaluations and referee letters, reviews candidate dossier, and consults informally with faculty leadership within and beyond the unit, including the Director of the Center for Language Study for lector-track faculty, as appropriate. 

By the end of March, the review committee votes on promotion. 

Review committee chair prepares the relevant departmental committee report and submits it to the academic unit chair with a copy to staff. 

Academic unit staff upload the report to Interfolio under Committee Documents. 

Academic unit staff send the case forward in Interfolio to the eligible voting faculty (see Yale Faculty Handbook section IV.F.1).

Eligible faculty review, meet, and vote on promotion via secret ballot.

Academic unit staff record the vote using the department faculty vote form and upload the form to Interfolio (setting access to Administrator Only).

Academic unit staff send case forward to FAS Faculty Affairs Review step.

TRAC (with consultation with the Language Study Committee (LSC) as appropriate for lector-track faculty) reviews and votes on the reappointment.

If approved, the relevant dean consults with academic unit chair regarding length of term and other conditions of the promotion.

Formal promotion letter is sent via email to candidate from the FAS Dean's Office with a copy to the academic unit chair and relevant staff.

Academic unit staff refer to the FAS chart of required documents, submit the listed materials to the Office of Faculty Administrative Services (OFAS) at faculty.admin@yale.edu, and process the promotion in Workday.