Requested information for TRAC intake form

The TRAC intake form should be used to submit requests for instructional teaching resources. Please gather all requested information before starting the form.

Please submit one request per area of instructional need, for which you can include up to five faculty appointment requests.  

Academic units requesting more than five faculty appointments across all areas of instructional need will be asked to complete the TRAC intake form via an Excel workbook. The information requested in the workbook is the same as the information requested in the online form. 

After submitting the form, you will receive an email confirmation that will include your responses. 

General Information:

• Academic unit (dropdown)
• Email address of academic unit chair (if form is not submitted by the chair) (text entry)
• Number of faculty appointments requested across all areas of instructional need (text entry)  
  • Note: If you enter a number greater than five, you will be prompted to provide the remaining information via an attached Excel workbook. The information requested in the workbook is the same as the information requested in the online form.
• Area of instructional need for this request, e.g. Filmmaking, Comparative Politics, 19th Century French Art, Organic Chemistry (text entry; 100-character limit) 

Candidate Information (for each requested faculty appointment)

Biographical information:

• Candidate name (search and select from dropdown)
• Current academic affiliation (if not Yale) (text entry)
• If you do not have a candidate in mind, would you like to conduct a full search with a posted advertisement and a search committee? (yes/no)¹

Appointment information:

• Nature of appointment request (select one of: new appointment request, reappointment request, request for conversion of single year to multi-year)¹
• Appointment type (select one of: instructional faculty member, emeritus faculty member, visiting ladder faculty member, staff with secondary teaching appointment, postdoc/researcher with secondary teaching appointment, professional school PTAI)
• Time type (select one of: full time, part time)
• Anticipated start date (select one of: fall 2026, spring 2027, fall 2027, spring 2028)
• Appointment length (select one of: single term, single year, multi-year) 

(Current academic year only) Emergent off-cycle requests:

• Reason for the unanticipated instructional need (text entry)

(If applicable) New appointment requests:

• Name of the individual who most recently filled the position (text entry) 

Funding information:

• Potential funding source(s) other than FAS instructional budget (text entry)
  • Note: The availability of restricted funds does not guarantee that the request will be approved. 
• Estimated percentage of salary that could be supported by the identified source(s) (text entry) 

Courses to be taught:

• (if applicable) Primary course codes for course to be taught by each candidate in AY2026-27 (text entry)
• (if applicable) Primary course codes for course to be taught by each candidate in AY2027-28 (text entry) 

Additional service:

• Service to be performed in each academic year in addition to teaching responsibilities, measured in course equivalents (text entry)
  • Note: For more details, see the FAS policy on course-equivalent service
• Description of service to be performed (e.g., serving as a department officer like DUS, advising several senior essays, coordinating a multi-section course) (text entry)
• Justification for service activity (text entry) 

(If applicable) Appointment letters: 

• Appointment letter for each postdoc/researcher, if available 

(If applicable) Additional candidate information:

• Any additional information relevant to evaluation of the candidate(s) (text entry) 

Course information (for each course):

• (If applicable) Does this course fall within this program's section allocation for AY2026-27?² (yes/no)
• Course prioritization (select one of the following) 
  • (1) If this course is not offered by the proposed instructor in the proposed semester, some seniors in your major/certificate will be unable to fulfill their requirements before graduation
  • (2) This course does not fall under category 1, but makes up part of a "menu" of courses required for majors in your unit or allows students to fulfill a Yale College skills requirement (WR, QR, L)
  • (3) This course does not fall under either of the categories above 
• Please select any courses that are new to the curriculum, or were last offered more than 5 years ago (multi select)
• If this course or service were not offered/performed during the indicated term, what would be the impact? (text entry)
• For each term course or course equivalent of service that would be taught or performed by the candidate, please explain why it cannot be taught or performed by an existing instructor (ladder faculty, instructional faculty, postdoctoral appointees, graduate students) (text entry) 

Additional information:

• Any other information that would support the request (approximately 300-word maximum) (text entry)  

Notes:

¹The deadline to submit requests for searches and multi-year conversion requests is 9/25/2026. After this date, these options will no longer be available.  

²This question only appears for courses offered before 7/1/2027 in any of the following academic units: East Asian Languages and Literatures; English; French; Germanic Languages and Literatures; Italian Studies; Linguistics; MacMillan Center; Near Eastern Languages and Civilizations; Slavic Languages and Literatures; Theater, Dance, and Performance Studies.