Requested information for TRAC intake form

The TRAC intake form should be used to submit requests for instructional teaching resources. Please gather all requested information before starting the form.  

Please submit one request per area of instructional need, for which you can include up to five faculty appointment requests. Academic units requesting more than five faculty appointments will be asked to complete the TRAC intake form via an Excel workbook. The information requested in the workbook is the same as the information requested in the online form.  

After submitting the form, you will receive an email confirmation that will include your responses. 

General Information:

• Academic unit (dropdown)
• Email address of academic unit chair (if form is not submitted by the chair) (text entry)
• Number of faculty appointments requested within the area of instructional need (text entry)¹ 
• Area of instructional need (text entry)

Candidate Information (for each requested faculty appointment)

Biographical information:

• Candidate name (search and select from dropdown)
• Current academic affiliation (if not Yale) (text entry)
• If you do not have a candidate in mind, would you like to conduct a full search with a posted advertisement and a search committee? (yes/no)²

Appointment information:

• Nature of appointment request (select one of: new appointment request, reappointment request, request for conversion of single year to multi-year)²
• Anticipated start date (select one of: fall 2026, spring 2027, fall 2027, spring 2028)
• Appointment length (select one of: single term, single year, multi-year)
• Appointment type (select one of: instructional faculty member, emeritus faculty member, visiting ladder faculty member, staff with teaching appointment, postdoc/researcher with teaching appointment, professional school PTAI) 

(If applicable) Emergent off-cycle requests:

• Reason for the unanticipated instructional need (text entry)

(If applicable) New appointment requests:

• Name of the individual who most recently filled the position (text entry) 

Funding information:

• Potential funding source(s) other than FAS instructional budget (text entry)
• Estimated percentage of salary that could be supported by the identified source(s) (text entry) 

Courses to be taught:

• (if applicable) Courses to be taught by each candidate in AY2026-27 (text entry)
• (if applicable) Courses to be taught by each candidate in AY2027-28 (text entry) 

Course equivalents of service:

• Number of course equivalents of service to be performed in each academic year (text entry)
• Description of the service activity (text entry)
• Justification for service activity (text entry) 

(If applicable) Appointment letters: 

• Appointment letter for each postdoc/researcher, if available 

Additional candidate information:

• Any additional information relevant to evaluation of the candidate(s) (text entry) 

Course information (for each course)

• (if applicable) Does this course fall within this program's section allocation for AY2026-27?³ (yes/no)
• Course prioritization (single select):

1. Essential to offer because students would otherwise be unable to complete degree requirements before graduation;

2. Not essential, but supports elective, distributional, certificate, or other curricular requirements; or

3. Neither of the above (for example, a new course, course primarily for non-majors, or other course that is beneficial but not required)

• Please select any courses that are new to the curriculum, or were last offered more than 5 years ago (multi-select)
• If this course were not offered in AY2027-28, what would be the impact? (text entry)
• For each term course that would be taught by the candidate, please explain why it cannot be taught by an existing instructor (text entry) 

Additional information:

• Any other information that would support the request (approximately 300-word maximum) (text entry)  

¹Academic units requesting more than five faculty appointments will be asked to complete the TRAC intake form via an Excel workbook. The information requested in the workbook is the same as the information requested in the online form.

²The deadline to submit requests for searches and multi-year conversion requests is 9/25/2026. After this date, these options will no longer be available.  

³This question only appears for courses offered before 7/1/2027 in any of the following academic units: East Asian Languages and Literatures; English; French; Germanic Languages and Literatures; Italian Studies; Linguistics; MacMillan Center; Near Eastern Languages and Civilizations; Slavic Languages and Literatures; Theater, Dance, and Performance Studies.