Academic Unit Staff Guide to Checking Ladder Faculty RPT Case Materials

Before sending the materials to referees, academic unit staff and chairs must ensure they follow the materials guidelines. Candidates must be asked to revise any materials that do not conform to the guidelines listed on the relevant materials checklist and replicated below.

Assistant Professor reappointments:

1. Academic CV, including:
   • Degrees and other applicable educational background
   • Academic appointment and relevant employment history
   • Chronological lists of academic publications and presentations, including appropriate bibliographic information
   • If applicable, past and current (most important) grants, including role on each grant (e.g., principal investigator), dates for each grant, amount of funding (for direct and/or indirect costs), and (in the case of collaborative grants) portion of funding allocated to your salary and research program at Yale
   • A chronological list of all courses taught at Yale
   • A comprehensive list of additional teaching, advising and other contributions at Yale (e.g., advising/evaluation of dissertations, qualifying exams, senior essays or projects; direction of student productions; formal and informal mentoring; organizing of academic reading groups; advising of student academic organizations; service on departmental and university committees)
   • A list of current and former trainees (e.g., supervised doctoral or postdoctoral students), indicating their current positions
   • A list of any awards, prizes, or other special recognition received by the candidate and by any of their current or former trainees
   • A comprehensive list of the candidate's other professional service activities (editorial boards, conference organizing, leadership in professional organizations, etc.)
2. Service statement of up to 250 words
3. Teaching statement of 500–750 words
4. Research statement of 500–750 words
5. Scholarship
   • For Biological Sciences:
     • Cover sheet listing the bibliographic information for each article, numbered 1–5 in the order uploaded to Interfolio; if the candidate did not provide a cover sheet, or the academic unit chair adjusted the selections, academic unit staff must create one
     • 5 published or “in press” journal articles (manuscripts in preparation or submitted are not acceptable); the academic unit chair may decide to send articles to the referees which are different than the one the candidate provided
   • For Humanities:
     • Copies of all published materials listed on the candidate’s CV; if anything is not included, academic unit staff must obtain and upload copies using Yale library resources
     • Any in-progress materials the candidate included
     • A list of selections from the candidate’s scholarship, including page numbers, which total roughly 75 pages, for the academic unit chair to consider as they prepare excerpts for the tenure and appointments committee to read; the samples themselves do not have to be included at this point, as referees should be given access to all of the candidate’s materials
     • Additional materials, such as unpublished manuscripts or works-in-progress
   • For Social Sciences:
     • Cover sheet listing the bibliographic information for each selection, numbered 1–3 in the order uploaded to Interfolio; if the candidate did not provide a cover sheet, or the academic unit chair adjusted the selections, academic unit staff must create one
     • 3 selections of the candidate’s scholarship, which may be published or in-progress articles, essays, or book excerpts, and total no more than 150 pages; the academic unit chair may decide to send selections to the referees which are different than the ones the candidate provided
   • For Physical Sciences:
     • Cover sheet listing the bibliographic information for each article, numbered 1–5 in the order uploaded to Interfolio; if the candidate did not provide a cover sheet, or the academic unit chair adjusted the selections, academic unit staff must create one
     • 5 published or “in press” journal articles (manuscripts in preparation or submitted are not acceptable); the academic unit chair may decide to send articles to the referees which are different than the ones the candidate provided

Initial external appointments to tenure, promotions to tenure, or promotions from Associate Professor with Tenure to full Professor:

1. Academic CV, including:
   • Degrees and other applicable educational background
   • Academic appointment and relevant employment history
   • Chronological lists of academic publications and presentations, including appropriate bibliographic information
   • If applicable, past and current (most important) grants, including role on each grant (e.g., principal investigator), dates for each grant, amount of funding (for direct and/or indirect costs), and (in the case of collaborative grants) portion of funding allocated to your salary and research program at Yale
   • A chronological list of all courses taught at Yale
   • A comprehensive list of additional teaching, advising and other contributions at Yale (e.g., advising/evaluation of dissertations, qualifying exams, senior essays or projects; direction of student productions; formal and informal mentoring; organizing of academic reading groups; advising of student academic organizations; service on departmental and university committees)
   • A list of current and former trainees (e.g., supervised doctoral or postdoctoral students), indicating their current positions
   • A list of any awards, prizes, or other special recognition received by the candidate and by any of their current or former trainees
   • A comprehensive list of the candidate's other professional service activities (editorial boards, conference organizing, leadership in professional organizations, etc.)
2. Service statement of 250–500 words
3. Teaching statement of 500–750 words
4. Research statement of 750–1000 words
5. Scholarship
   • For Biological Sciences:
     • Cover sheet listing the bibliographic information for each article, numbered 1–5 in the order uploaded to Interfolio; if the candidate did not provide a cover sheet, or the academic unit chair adjusted the selections, academic unit staff must create one
     • 5 published or “in press” journal articles (manuscripts in preparation or submitted are not acceptable); the academic unit chair may decide to send articles to the referees which are different than the ones the candidate provided
   • For Humanities:
     • Copies of all published materials listed on the candidate’s CV; if anything is not included, academic unit staff must obtain and upload copies using Yale library resources
     • A list of selections from the candidate’s scholarship, including page numbers, which total roughly 100 pages, for the academic unit chair to consider as they prepare excerpts for the tenure and appointments committee to read; the samples themselves do not have to be included at this point, as referees should be given access to all of the candidate’s materials
     • Additional materials, which may include unpublished manuscripts or works-in-progress
   • For Social Sciences:
     • Cover sheet listing the bibliographic information for each selection, numbered 1–5 in the order uploaded to Interfolio; if the candidate did not provide a cover sheet, or the academic unit chair adjusted the selections, academic unit staff must create one
     • 3 to 5 selections of the candidate’s scholarship, which may be published or in-progress articles, essays, or book excerpts, and total no more than 150 pages; the academic unit chair may decide to send selections to the referees which are different than the ones the candidate provided
   • For Physical Sciences:
     • Cover sheet listing the bibliographic information for each article, numbered 1–5 in the order uploaded to Interfolio; if the candidate did not provide a cover sheet, or the academic unit chair adjusted the selections, academic unit staff must create one
     • 5 published or “in press” journal articles (manuscripts in preparation or submitted are not acceptable); the academic unit chair may decide to send articles to the referees which are different than the ones the candidate provided

For cases of all types, once the academic unit staff have completed their review, the academic unit chair should perform their own review and provide approval. Once the chair has approved, the academic unit staff may send the materials to the approved referees via Interfolio using the Referee Instructions Letter (RIL) following the guidance in the FAS Unit Administrator Guide to Interfolio RPT.

If you have questions about what should or should not be included in the final materials and/or sent to the referees, please email Taylor Mascari, Assistant Director of Faculty Affairs, at taylor.mascari@yale.edu.