Full review for reappointment (Lecturer-Track, Multi-Year)
Last revised: 10/23/2023
A full reappointment review may only go forward if the Teaching Resource Advisory Committee (TRAC) approves in advance the ongoing resources necessary to support the position.
Lecturers may be reappointed to a term varying from one semester to three years, and senior lecturers and senior lecturers II may be reappointed to a term varying from one semester to five years, in each case depending on professional accomplishment, development as a teacher, programmatic needs, and available resources.
Generally, instructional faculty on multi-year terms are considered for reappointment in the penultimate year of each term. The format for these reviews alternates between a full reappointment review (i.e., with a review committee) and a chair’s reappointment review (i.e., with a single reviewer rather than a committee), subject to the following rules:
- A faculty member’s first reappointment review must be a full reappointment review.
- A chair’s reappointment review must be immediately prededed by either a full reappointment review or a successful promotion review.
- A chair’s reappointment review requires the department chair’s affirmation that the department and candidate are not better served by a full reappointment review.
Lecturers and senior lecturers with one-year appointments are not required to be reviewed for reappointment for an additional year; however, if the department wishes to undertake such a review, the following procedures may be followed.
For Humanities departments and programs (except English)
John Mangan, Senior Associate Dean
For the Department of English
Jason Zentz, Associate Dean
For Social Science and Science departments and programs
- TRAC Assessment
- By mid-fall, TRAC completes an assessment of the positions of lecturer-track faculty in the penultimate year of their multi-year appointment, in consultation with department and program chairs. If TRAC identifies sufficient curricular need and available funding for a lecturer’s position, the relevant (senior) associate or assistant dean informs the department or program of approval to conduct a reappointment review, indicating whether the candidate is eligible for a full or chair’s review.
- Candidate Notification
- Chair (supported by chair’s assistant) prepares and sends the Materials Request Letter.
- Case Creation
- Chair’s assistant creates case in Interfolio, leaving Type blank, selecting the Lecturer/Sr. Lecturer/Sr. Lecturer II template for the relevant division, and selecting YES for candidate being involved with the review.
- Chair’s assistant sends case forward to notify the candidate, pasting the text of the Materials Request Letter previously sent via email in the message section.
- Additional information regarding case creation can be found on the Office of Faculty Administrative Services (OFAS) website.
- Departmental Review Committee Selection
- By Thanksgiving, chair submits a review committee proposal to relevant (senior) associate or assistant dean, with a copy to firstname.lastname@example.org.
- For lecturer and senior lecturer candidates, the review committee must be composed of at least three members, including:
- At least one ladder faculty member from the department
- At least one lecturer-track faculty member who holds a higher rank than the candidate’s current rank (may come from another department or program if none is available from within the department)
- One committee member designated as the committee chair
- For senior lecturer II candidates, the review committee must be composed of at least three members, including:
- At least two ladder faculty members from the department
- One committee member designated as the committee chair
- Remaining members of the committee may be drawn from faculty whose rank renders them eligible to vote on the reappointment (see Section IV.F.1 of the Faculty Handbook), regardless of their appointing department or program.
- Relevant (senior) associate or assistant dean reviews committee proposal and sends approval to chair and chair’s assistant, with a copy to email@example.com.
- Chair’s assistant adds the approved review committee to the Departmental Review Committee step in the Interfolio case.
- Dossier Submission
- Candidate uploads materials to Interfolio as requested in materials request letter. Chair’s assistant reviews for completeness.
- Chair’s assistant uploads candidate course evaluations for the eight most recent semesters (excluding summer terms and terms with no evaluations available) in reverse chronological order. Evaluations should be retrieved through the OCE Faculty Dashboard, selecting OCE TAC Report on the top right-hand corner of the page. All course evaluations should be saved as PDF with the naming convention [LastName]_[CourseNumber]_[Semester] [Year]. Contact the Registrar’s Office at firstname.lastname@example.org if chair’s assistant does not have access to the dashboard or OCE TAC Report.
- Departmental Committee Review
- Departmental review committee schedules classroom observations, considers course evaluations, reviews candidate dossier, and consults informally with faculty leadership within and beyond the department as appropriate.
- By the end of March, the review committee votes to determine whether it recommends reappointment. Note: The duration of the appointment is not under consideration by the committee; their decision is only based on whether the candidate meets the criteria for the rank.
- Committee chair prepares the relevant departmental committee report and submits it to the department chair with a copy to the chair’s assistant. The chair’s assistant uploads the report to Interfolio under Committee Documents.
- Departmental Review
- Chair’s assistant sends the case forward in Interfolio to the eligible voting faculty at least one week prior to the scheduled faculty meeting.
- Eligible faculty review the case in Interfolio, discuss it with reference to the criteria for the rank, and vote via secret ballot. For the case to advance beyond the department, the candidate must receive affirmative votes from a majority of those present and eligible to vote. Absentee ballots may not be accepted, counted, or recorded.
- Note: The duration of the appointment is not under consideration by the faculty; their decision is only based on whether the candidate meets the criteria for the rank.
- The chair’s assistant records the vote using the Department Faculty Vote Form and uploads the form to Interfolio, eliminating the instructional pages and setting the access properties to Administrator Only.
- TRAC Review
- Chair’s assistant sends the case forward in Interfolio to the FAS Faculty Affairs Review step, keeping the message checkbox checked to trigger a notification when the case is moved forward.
- Relevant (senior) associate or assistant dean reviews the case and determines, in consultation with other members of TRAC, the relevant divisional dean, and the FAS Dean as necessary, whether it can be approved without further discussion or should instead be considered by the full TRAC.
- TRAC reviews any case that the relevant dean has forwarded, discusses it with reference to the criteria for the rank, and votes via secret ballot.
- Reappointment Processing
- If TRAC approves the recommended reappointment, the relevant (senior) associate or assistant dean consults with the department chair regarding length of term and other conditions of the reappointment.
- FAS Dean’s Office sends a reappointment letter to the candidate, with a copy to the department chair, department staff, and OFAS.
- As soon as possible after receiving the letter, chair’s assistant submits the required documents to OFAS at email@example.com and processes the reappointment in Workday. Workday training guides are available.
Senior Administrative Assistant