Instructional (Non-Ladder) Faculty Travel Grants

Conference Travel Grants for FAS Instructional Faculty

Conference travel grants of up to $1500 are available on a limited basis to benefits-eligible multi-year instructional (non-ladder) teaching faculty in the Faculty of Arts and Sciences. Language lectors are eligible but should first apply for travel assistance through the Center for Language Study at:


Faculty first become eligible to apply for a conference travel grant in the first year of a benefits-eligible multi-year appointment in the Faculty of Arts and Sciences. Applicants must continue to hold a benefits-eligible multi-year appointment that extends through the period of travel. Faculty may receive multiple grants per academic year, within the annual maximum of $1500.

For conference travel

Instructional faculty may apply for a travel grant if they are planning to participate in a conference or meeting by reading a paper, chairing a panel, serving as an officer of a professional association, contributing as a stated participant in a formal discussion or participating in some other significant way. Presented work, panel participation, or professional service must correlate directly with the applicant’s teaching or related pedagogical research or development. Grants may be used to cover the costs of registration, travel, lodging, and meals in accordance with the travel expense guidelines cited at the bottom of this memo.

Application process and criteria

Applications for travel grants will be reviewed by the Teaching Resource Advisory Committee (TRAC). Applications will be judged on the basis of quality and on the extent to which the proposed conference experience would enhance faculty members’ teaching and advance their overall professional development.

Applications for travel grants will be accepted and considered on a rolling basis but must be submitted at least six weeks prior to the faculty member’s date of departure. No funding will be awarded after the fact.

Applications should be submitted electronically to with the subject line “Instructional Faculty Travel Grant Application” and should include:

  1. A current CV
  2. A short description (limit: 250 words) of the event, including an explanation of its relevance to the applicant’s teaching
  3. Copies of an abstract for the proposed presentation and an acceptance letter from the host organization
  4. Explanation of efforts made to obtain funding from other sources and the amount of any awarded funds (copies of any correspondence pertinent to requests for departmental/program/council funding should be attached)
  5. An itemized budget

Access to funding

Instructional faculty should work with the chair’s assistant or other designated department or program administrator to process receipts for the purpose of reimbursement.

Please feel free to contact Jason Zentz, Associate Dean of the Faculty of Arts and Sciences, if you have questions.

Guidelines for Instructional Faculty Conference Travel Grants

  • Reimbursement will be based upon actual travel costs incurred from New Haven directly to the city of the meeting, up to the annual maximum of $1500. If travelers choose to use their personal automobile, reimbursement will be at the University’s current rate of mileage, but will not exceed the cost of the lowest available airfare. Within the maximum amount of the grant, the faculty member will be reimbursed for conference registration fees, accommodations, and meals at the University’s set per diem rate. Mileage and per diem rates are changed on a yearly basis. They can be obtained from the Controller’s Office at:
  • For travel either abroad or in the United States, the University will authorize, up to the annual maximum of $1500, a grant equal to the lowest available roundtrip coach airfare from a regional airport to the airport closest to the conference.
  • Within the annual maximum of $1500, the funds may be spent on one or more qualifying trips, through each proposed trip will require a separate application process.
  • Instructional faculty who are on unpaid leaves are not eligible to apply.