Review for promotion from Senior Lector I to Senior Lector II
Last revised: 10/19/2022
A promotion review may only go forward if the Teaching Resource Advisory Committee (TRAC) approves in advance the ongoing resources necessary to support the position.
Please refer to the appointment criteria for the lector-track ranks, as set forth by the Language Study Committee with the concurrence of the Steering Committee of the Faculty of Arts and Sciences.
Timeline and Terms of Appointment
A senior lector I may be considered for promotion to senior lector II at the time of the next regular departmental review following the fourth year in the rank of senior lector I. In unusual circumstances, promotion may be considered during an earlier year at the rank of senior lector I, if authorized by the FAS Dean’s Office.
No senior lector I may be reviewed for promotion to senior lector II more than once in any three-academic-year period. The department chair may propose any senior lector I for promotion to senior lector II, and any senior lector I in a multiyear appointment may request to be so considered. Typically, the promotion review coincides with a reappointment review. A senior lector I in the penultimate year of their term (and therefore due for a reappointment review) may be reviewed simultaneously by the same committee for (i) reappointment as senior lector I, and (ii) promotion to senior lector II as described below.
Please expand or collapse the sections below as needed.
1. TRAC Assessment
By mid-fall, TRAC will complete an assessment of the positions of those lector-track faculty in the penultimate year of a multiyear appointment in terms of the ongoing, demonstrated need for instruction in the language and the availability of resources as authorized by the FAS Dean’s Office to support the position. TRAC also assesses the positions of those Lector-track faculty not in the penultimate year yet whose departments have put them forward for consideration for promotion. The department chair and the director of language study (DLS) are consulted in the course of these assessments. If the ongoing need for the position is affirmed, TRAC will inform the department chair that the promotion review may go forward.
2. Departmental Review Committee Selection
By Thanksgiving, the department chair appoints a committee to review any senior lector I who is being considered for promotion to senior lector II.
The review committee is composed of at least three members, including:
- at least one member of the department’s ladder faculty
- at least one senior lector II from the department (if none is available, the committee must include a senior lector II from another department)
- the DLS is also eligible to serve as needed on the committee
The review committee membership must be pre-approved by the FAS Dean’s Office. The department/program chair submits a review committee proposal to the relevant senior associate or assistant dean, with a copy to firstname.lastname@example.org. The FAS Dean’s Office works with the department/program chair to approve the review committee, and sends an approval email to the department with a copy to email@example.com.
3. Departmental Review
The review committee schedules classroom observations and considers student teaching evaluations. Chairs’ assistants may retrieve course evaluations through the OCE Faculty Dashboard, where they should select the OCE TAC Report on the top right hand corner of the page, type in the candidate’s name in the Instructor field, wait for the Term box to be filled in (it automatically selects the most recent fall/spring terms, up to 8), and click Search. For each course in the list, click the course number link, and save that course’s evaluations page as a PDF. If a chair’s assistant does not have access to the Dashboard, the department chair should contact the Registrar’s Office at firstname.lastname@example.org to request access for the chair’s assistant.
The review committee also requests from the faculty member under review a curriculum vitae, all syllabi from the past five years to which the candidate has substantively contributed, a report on current and recent activities and future goals, and a portfolio of achievements as senior lector I, using the Materials Request Letter. The committee consults with the DLS, language professionals, and heads of other programs and units both within and outside the University, as appropriate, on all of the candidate’s extra-departmental and extra-University activities. The committee requests reference letters from at least two appropriate faculty within the University, and at least two appropriate faculty outside of the University (e.g., colleagues from professional organizations or collaborators on materials development or research projects), using the Referee Letter Template. Note: members of the departmental review committee may not serve as internal referees.
Voting in the promotion process occurs in two stages:
- Stage one: review committee vote. By the end of March, the review committee votes to determine its candidate recommendation, and then submits it as well as the Departmental Committee Report to the department chair. All members of the review committee vote in this stage.
- Stage two: department-wide vote. As in all such cases, the department conducts a secret ballot vote on the proposed promotion, using the Department Faculty Vote Form. All ladder faculty are permitted to vote. Consistent with department practices, instructional faculty at or above the rank to which the candidate is being considered for promotion may be permitted to vote. For a promotion to be approved, the candidate must receive affirmative votes from a majority of those present and eligible to vote. Absentee ballots may not be accepted, counted, or recorded. The department chair notifies the FAS Dean’s Office of the outcome of the vote.
4. TRAC Review and Promotion Procedures
If the department has voted not to promote, the department chair discusses that outcome with the FAS Dean’s Office before conveying the decision to the candidate. The FAS Dean’s Office drafts a letter for the candidate for review by the chair, indicating the department’s decision and noting the end-date of their current appointment. Before the letter is sent, the department chair meets with the candidate to convey the decision. As applicable, the chair informs the candidate when they will next be (i) reviewed for reappointment as senior lector I, and (ii) eligible for review for promotion to senior lector II. The chair informs the FAS Dean’s Office once the meeting has taken place. Following approval of the letter, which must be co-signed by the chair and a relevant dean, the FAS Dean’s Office sends it to the candidate, with copies to the chair, OFAS, and the DLS.
If the department has voted in favor of promotion, before the end of March, the department submits the following materials as a single PDF document to TRAC for final review. The PDF should be sent to the relevant senior associate or assistant dean, with a copy to email@example.com, with the subject line: TRAC Promotion Dossier, [Candidate’s Name]:
- Departmental Committee Report
- Department Faculty Vote Form
- Candidate’s CV
- Candidate’s report on accomplishments, activities, and goals
- 4 Letters of Recommendation: 2 within Yale, and 2 outside Yale
The FAS Dean’s Office forwards any recommended promotion dossier to senior lector II to the Language Study Committee (LSC), which reviews the case and then makes its recommendation to TRAC.
If TRAC approves the recommended promotion, the department chair consults with the FAS Dean’s Office regarding length of term, salary, and other conditions. Appointments following promotion vary in duration from one semester to five years, depending on the candidate’s professional accomplishment, development as a teacher, programmatic needs, and available resources. The FAS Dean’s Office drafts a letter of promotion for the candidate for review by the chair. Following approval of the letter, which must be co-signed by the chair and a relevant dean, the FAS Dean’s Office sends it to the candidate, with copies to the chair, OFAS, and the DLS.
The department’s chair’s assistant (or equivalent) processes the candidate promotion in Workday (referring to the Workday Training website), and submits the supporting documents to firstname.lastname@example.org according to the FAS Chart of Required Documents.