Faculty Leaves

Leave requests

Pre-tenure faculty leaves: please see the memos to FAS department and program chairs regarding research leave eligibility for tenure-track faculty on FASTAP 2007 and FASTAP 2016 and the procedures and deadlines for submitting a pre-tenure leave proposal. The process for non-tenured faculty leave proposals is managed through Interfolio.

Tenured faculty leaves: the process for tenured faculty leaves can be found on the OFAS Website.

Instructional faculty leaves: See the Professional Development Leave (PDL) for Instructional (Non-Ladder) Faculty page and the most recent memo.

Detailed information regarding faculty leaves is included in the Yale Faculty Handbook.

For detailed procedures of the FAS academic leave process, please refer to the OFAS Leaves and Teaching Relief website.

Timeline

The FAS is instituting a change to the application timeline for all faculty leave requests. This change is based on feedback the FAS Dean’s Office has received since the rollout of the earlier course registration timeline and will enable us to inform faculty members of leave decisions earlier in the academic year, aiding in departmental course planning.    

This academic year, faculty members who submit a leave proposal before September 27, 2024, will receive a decision by January 2025. Faculty members may still submit their proposals after that date; decisions on proposals submitted after September 27 will be communicated on a rolling basis. All proposals must be submitted by November 8, 2024.

Beginning in academic year 2025-26, the deadline for all standard leave proposals will be in September. 

Processing leaves

Once approved, the faculty member and the academic unit will receive an approval notification. All research leaves for ladder faculty, professional development leaves for instructional faculty, and teaching relief or disability for all faculty are added automatically to Workday, and the chair’s assistant (or equivalent) only needs to adjust the costing allocation where that is relevant.

For all leave types, academic unit staff must manually return the faculty member from leave status in Workday once the leave is over.

When FAS academic unit chairs go on leave, the central FAS business office processes the leave and return from leave in Workday.