Chair’s Review for reappointment (Lector-Track, Multi-Year)

Last revised: 9/28/2021

A chair’s reappointment review may only go forward if the Teaching Resource Advisory Committee (TRAC) approves in advance the ongoing resources necessary to support the position.

Criteria

Please refer to the appointment criteria for the lector-track ranks, as set forth by the Language Study Committee with the concurrence of the Steering Committee of the Faculty of Arts and Sciences.

Timeline and Terms of Appointment

Lectors may be reappointed for terms varying from one semester to three years, renewable to a maximum of six years in the rank. Lectors who are not promoted within six years of continuous appointment are not renewed. (See Faculty Handbook, IV.I)  Since the review in the penultimate year of the second term for a lector holding a three-year appointment must, therefore, be a promotion review, no faculty member holding the rank of lector is eligible to undergo a chair’s reappointment review. Senior lectors I may also be reappointed for terms varying from one semester to three years, and senior lectors II, one semester to five years, in each case depending on professional accomplishment, development as a teacher, programmatic needs, and available resources.

For a senior lector I who holds a three-year appointment whose initial appointment was at the rank of senior lector I, the chair’s reappointment review would take place in years five, eleven, seventeen, and so forth.

For a senior lector I who holds a three-year appointment who was promoted to the rank of senior lector I, the chair’s reappointment review would take place in years two, eight, fourteen, and so forth.

For a senior lector I who is subsequently promoted to the rank of senior lector II and holds a five-year appointment, it would take place in years four, fourteen, and so forth.

Process

Please expand or collapse the sections below as needed.

1. TRAC Assessment

By mid-fall, TRAC will complete an assessment of the positions of those lector-track faculty in the penultimate year of a multiyear appointment in terms of the ongoing, demonstrated need for instruction in the language and the availability of resources as authorized by the FAS Dean’s Office to support the position. The department chair and the director of language study (DLS) are consulted in the course of these assessments. If the ongoing need for the position is affirmed, TRAC will inform the department chair that the review may go forward.

2. Review Type Selection

The chair, in consultation with department faculty and the language program director (LPD), decides whether the department and the candidate would be better served by a full reappointment review. If so, the department would follow the procedures for a lector-track full reappointment review. Similarly, if the candidate believes that they and the department would be better served by a full reappointment review, they may request one. The candidate would need to make this request in writing not later than November 15 to the relevant senior associate or assistant dean, with a copy to fas.dean@yale.edu. If a full reappointment review is elected, the chair or their successor, in consultation with department faculty, will decide whether the subsequent review will be a full or chair’s reappointment review.

3. Departmental Review

Before the end of October, the chair—or their designee drawn from the department’s ladder or eligible instructional faculty (an instructional faculty member who holds a rank senior to the candidate under review)—requests from the faculty members under review a curriculum vitae, all syllabi from the past five years to which the candidate has substantively contributed, and a brief report on accomplishments, activities, and goals, using the Materials Request Letter. The candidate may request that a department faculty member other than the chair conduct the review. The candidate would need to make this request in writing not later than November 15 to the relevant senior associate or assistant dean, with a copy to fas.dean@yale.edu.

The chair (or their designee) consults with the DLS, reviews course evaluations, consults with the heads of other programs and units and other language faculty as appropriate, on all extra-departmental activities. Classroom observations are optional. Chairs’ assistants may retrieve course evaluations through the OCE Faculty Dashboard, where they should select the OCE TAC Report on the top right hand corner of the page, type in the candidate’s name in the Instructor field, wait for the Term box to be filled in (it automatically selects the most recent fall/spring terms, up to 8), and click Search. For each course in the list, click the course number link, and save that course’s evaluations page as a PDF. If a chair’s assistant does not have access to the Dashboard, the department chair should contact the Registrar’s Office at evaluate@yale.edu to request access for the chair’s assistant.

Before the end of February, the department chair meets with the candidate to discuss their performance as a teacher as well as their other accomplishments and goals. If another faculty member in the department has conducted the review, the chair attends the meeting as well.

After feedback has been conveyed, the chair advises the candidate that their case for multiyear reappointment must still be voted on by the department and, if the vote is affirmative, the case would then be forwarded to the FAS Dean’s Office for final disposition. A case for reappointment at the rank of senior lector II would also be reviewed by the Language Study Committee prior to being forwarded to the FAS Dean’s Office.

If a multiyear reappointment is recommended, the chair then presents the candidate’s case at a department faculty meeting, which is immediately followed by a vote, using the Department Faculty Vote Form. As in all such cases, the department conducts a secret ballot vote. All ladder faculty are permitted to vote. Consistent with department practices, instructional faculty of higher rank than the candidate under review, may be permitted to vote. For a reappointment to be approved, the candidate must receive affirmative votes from a majority of those present and eligible to vote. Absentee ballots may not be accepted, counted, or recorded. The department chair notifies the FAS Dean’s Office of the outcome of the vote.

4. TRAC Review and Reappointment Procedures

If a chair’s reappointment review reveals serious concerns about the candidate’s performance, the chair, before meeting with the candidate, consults with the FAS Dean’s Office and the DLS. The chair may, in consultation with the FAS Dean’s Office, reappoint the candidate for one additional year beyond their current term-end date. In doing so, the chair, in addition to taking steps to remediate the identified concerns, would then require a full reappointment review in the academic year immediately following the completion of the chair’s reappointment review. In this instance, the FAS Dean’s Office drafts a letter for the candidate for review by the chair, indicating the department’s decision and noting that a full reappointment review will take place the following year. Before the letter is sent, the department chair meets with the candidate to convey the outcome of the review. The chair informs the FAS Dean’s Office once the meeting has taken place. Following approval of the letter, which must be co-signed by the chair and a relevant dean, the FAS Dean’s Office sends it to the candidate, with copies to the chair, OFAS, and the DLS.

If the department has voted in favor of reappointment, before the end of March, the department submits the following materials as a single PDF document to TRAC for  final review. The PDF should be sent to the relevant senior associate or assistant dean, with a copy to fas.dean@yale.edu, with the subject line: TRAC Reappointment Dossier, [Candidate’s Name]:

  1. Department Faculty Vote Form
  2. Candidate’s CV
  3. Candidate’s report on accomplishments, activities, and goals

If TRAC approves the recommended reappointment, the department chair consults with the FAS Dean’s Office regarding length of term, salary, and other conditions of the appointment. The FAS Dean’s Office drafts a letter of reappointment for the candidate for review by the chair. Following approval of the letter, which must be co-signed by the chair and a relevant dean, the FAS Dean’s Office sends it to the candidate, with copies to the chair, OFAS, and the DLS.

The department’s chair’s assistant (or equivalent) processes the candidate reappointment in Workday (referring to the Workday Training website), and submits the supporting documents to faculty.admin@yale.edu according to the FAS Chart of Required Documents.

Contact

FAS Dean's Office