Full review for reappointment (Lector-Track, Multi-Year)

Last revised: 10/19/2022

A full reappointment review may only go forward if the Teaching Resource Advisory Committee (TRAC) approves in advance the ongoing resources necessary to support the position.

Criteria

Please refer to the appointment criteria for the lector-track ranks, as set forth by the Language Study Committee with the concurrence of the Steering Committee of the Faculty of Arts and Sciences.

Timeline and Terms of Appointment

Lectors may be reappointed for terms varying from one semester to three years, renewable to a maximum of six years in the rank. Lectors who are not promoted within six years of continuous appointment are not renewed. For a lector holding a three-year appointment, the full reappointment review would take place in year two of their initial appointment. The review that occurs in the penultimate year of the second term for a lector holding a three-year appointment must, by definition, be a promotion review. Senior lectors I may also be reappointed for terms varying from one semester to three years, and senior lectors II, one semester to five years, in each case depending on professional accomplishment, development as a teacher, programmatic needs, and available resources.

Lectors and senior lectors with one-year appointments are not required to be reviewed for reappointment for an additional year; however, if the department wishes to undertake such a review, the following procedures may be followed.

For a senior lector I who holds a three-year appointment whose initial appointment was at the rank of senior lector I, a full reappointment review would take place in years two, eight, fourteen, and so forth.

For a senior lector I who holds a three-year appointment who was promoted to the rank of senior lector I, a full reappointment review would take place in years five, eleven, seventeen, and so forth.

For a senior lector I who is subsequently promoted to the rank of senior lector II and holds a five-year appointment, it would take place in years nine, nineteen, and so forth.

Process

Please expand or collapse the sections below as needed.

1. TRAC Assessment

By mid-fall, TRAC will complete an assessment of the positions of those lector-track faculty in the penultimate year of a multiyear appointment in terms of the ongoing, demonstrated need for instruction in the language and the availability of resources as authorized by the FAS Dean’s Office to support the position. The department chair and the director of language study (DLS) are consulted in the course of these assessments. If the ongoing need for the position is affirmed, TRAC will inform the department chair that the review may go forward.

2. Departmental Review Committee Selection

By Thanksgiving, the department chair appoints a committee to review all lector-track faculty who are in the penultimate year of a multiyear appointment.

For lector and senior lector I candidates, the review committee is composed of at least three members, including:

  • at least one member of the department’s ladder faculty
  • at least one senior lector from the department at a higher rank than the candidate (if none is available, then a senior lector from another department)
  • the Language Program Director (LPD) or equivalent (if of a higher rank than the candidate) or relevant course- coordinators (if of a higher rank than the candidate)
  • as needed, other committee members may be drawn from the DLS, the department’s ladder faculty, or instructional faculty at a higher rank than the candidate

For senior lector II candidates, the review committee is also composed of at least three members, including:

  • at least two members of the department’s ladder faculty
  • the DLS (required)

The review committee membership must be pre-approved by the FAS Dean’s Office. The department/program chair submits a review committee proposal to the relevant senior associate or assistant dean, with a copy to fas.dean@yale.edu. The FAS Dean’s Office works with the department/program chair to approve the review committee, and sends an approval email to the department with a copy to fas.dean@yale.edu.

3. Departmental Review

The review committee schedules classroom observations and considers student teaching evaluations. Chairs’ assistants may retrieve course evaluations through the OCE Faculty Dashboard, where they should select the OCE TAC Report on the top right hand corner of the page, type in the candidate’s name in the Instructor field, wait for the Term box to be filled in (it automatically selects the most recent fall/spring terms, up to 8), and click Search. For each course in the list, click the course number link, and save that course’s evaluations page as a PDF. If a chair’s assistant does not have access to the Dashboard, the department chair should contact the Registrar’s Office at evaluate@yale.edu to request access for the chair’s assistant.

The review committee also requests from the faculty member under review a curriculum vitae, all syllabi from the past five years to which the candidate has substantively contributed, and a brief report on accomplishments, activities, and goals, using the Materials Request Letter. The committee consults with the DLS, the heads of other programs and units, and other language faculty, as appropriate, on all extra- departmental activities.

Voting in the reappointment process occurs in two stages:

  • Stage one: review committee vote. By the end of March, the review committee votes to determine its candidate recommendation, and then drafts the applicable Departmental Committee Report with recommendation and submits it to the department chair. All members of the review committee vote in this stage.
  • Stage two: department-wide vote. As in all such cases, the department conducts a secret ballot vote on the proposed reappointment, using the Department Faculty Vote Form. All ladder faculty are permitted to vote. Consistent with department practices, instructional faculty of higher rank than the candidate under review may be permitted to vote. For a reappointment to be approved, the candidate must receive affirmative votes from a majority of those present and eligible to vote. Absentee ballots may not be accepted, counted, or recorded. The department chair notifies the FAS Dean’s Office of the outcome of the vote.

4. TRAC Review and Reappointment Procedures

If the department has voted not to reappoint, the department chair discusses that outcome with the FAS Dean’s Office before conveying the decision to the candidate. The FAS Dean’s Office drafts a letter for the candidate for review by the chair, indicating the department’s decision and noting the end-date of their current appointment. Before the letter is sent, the department chair meets with the candidate to convey the decision. The chair informs the FAS Dean’s Office once the meeting has taken place. Following approval of the letter, which must be co-signed by the chair and a relevant dean, the FAS Dean’s Office sends it to the candidate, with copies to the chair, OFAS, and the DLS.

If the department has voted in favor of reappointment, before the end of March, the department submits the following materials as a single PDF document to TRAC for final review. The PDF should be sent to the relevant senior associate or assistant dean, with a copy to fas.dean@yale.edu, with the subject line: TRAC Reappointment Dossier, [Candidate’s Name]:

  1. Departmental Committee Report
  2. Department Faculty Vote Form
  3. Candidate’s CV
  4. Candidate’s report on accomplishments, activities, and goals

The FAS Dean’s Office forwards any recommended reappointment dossier of a senior lector II to the Language Study Committee (LSC), which reviews the case and then makes its recommendation to TRAC.

If TRAC approves the recommended reappointment, the department chair consults with the FAS Dean’s Office regarding length of term, salary, and other conditions of the appointment. The FAS Dean’s Office drafts a letter of reappointment for the candidate forreview by the chair. Following approval of the letter, which must be co-signed by the chair and a relevant dean, the FAS Dean’s Office sends it to the candidate, with copies to the chair, OFAS, and the DLS.

The department’s chair’s assistant (or equivalent) processes the candidate reappointment in Workday (referring to the Workday Training website), and submits the supporting documents to faculty.admin@yale.edu according to the FAS Chart of Required Documents.

Contact

FAS Dean's Office