FAS COVID-19/Coronavirus Updates

[Last update: 3/27/2020; 7:05 pm]

The FAS is taking steps to slow the spread of COVID-19. Please see below for guidance and information. We will update this page regularly.

University-wide updates can be found here.

On this page:


Update messages from the FAS Dean’s Office

Below are messages sent to the FAS community regarding our responses and procedures in light of COVID-19. University-wide updates can be found here.

Contingency Planning for FAS Faculty (March 27, 2020)


To: All FAS Faculty
CC: FAS Steering Committee; FAS Dean’s Office;  FAS Chairs’ Assistants, Lead Administrators, and Operations Managers

Dear FAS Colleagues,

The Faculty of Arts and Sciences offers these recommendations to prepare faculty for the possibility that they may be unable to complete their teaching, supervision, or other duties due to illness, their own or of those in their care. Faculty at Yale have always supported one another on such difficult occasions. Here we seek to develop increased awareness of how we might activate support for one another in difficult days ahead.

We write these points as a checklist for individual faculty. We recommend that chairs of departments and programs, in coordination with their DUS, DGS, and course directors, issue any more specific guidelines that suit the particular features of their instructional community.

  • I have an up-to-date Emergency Contact listed in my Personal Information in Workday, Banner (SIS), or with my hiring supervisor. My Emergency Contact knows how to contact these colleagues and my chair in the event that I am unable to inform them of my inability to continue teaching, supervision, or other duties.
  • For each course I am teaching, I have updated my syllabus on Canvas to indicate the course expectations for the remainder of this term in light of the move to remote learning.
  • I have identified at least one and preferably two colleagues in my teaching area who could continue and conclude instruction of each course I am teaching. When possible these colleagues should be multi-year instructional or ladder faculty. If graduate students take over as primary instructors and exceed the number of hours stipulated in their teaching fellow appointment letters, they will be compensated for this work. If appropriate colleagues are not immediately apparent to me, I have reached out to my chair, DUS, or DGS for advice. (In the case of courses with multiple sections, one evident strategy would be to combine sections.)
  • I have already reached out to my identified colleagues, discussed the essential elements of the course, shared my evaluations of student work assessed to date, and added them each as a Guest Instructor to each of my Canvas sites. We have decided how they could conclude the course in my absence. Students may be graded on the work they have produced to date.
  • I understand that in the event that I have not designated Guest Instructors in each of my Canvas sites prior to a medical crisis, notification to students could be made in one of two ways:
  1. I will send an e-mail to askpoorvucenter@yale.edu that names the course and my willingness to designate a Guest Instructor.
  2. If I am unavailable, someone (preferably a chair, DGS, DUS, or course director) may send the same information to the Poorvu Center, cc’ing me and the Guest Instructor.
  • I have discussed this contingency plan with my teaching fellow(s) and have made provisions in the event that my teaching fellow(s) can no longer teach. These provisions may include combining sections in a distributed way; distributing grading with possible additional compensation; creating ahead of time alternative assignments that will make grading possible.
  • I have made analogous arrangements for my other departmental duties.

Putting such contingency plans in place is difficult but necessary, and it is my hope that all of us remain in good health. However, I also hope that putting contingency plans in place now can alleviate some anxiety and uncertainty in the weeks ahead.

I am always grateful for your dedication and service to your students and to the FAS. I am particularly grateful as we navigate this unprecedented moment.

With thanks,

Tamar
 

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences
Vincent J. Scully Professor of Philosophy
Professor of Psychology and Cognitive Science

Remote voting procedures - Policy update (March 27, 2020)


To: FAS Department Chairs
CC: FAS Steering Committee; FAS Dean’s Office; Chairs’ Assistants, Lead Administrators, and Operations Managers

Dear FAS Department Chairs,

I write to alert you to a temporary policy change regarding departmental voting on personnel decisions.

The FAS Steering Committee has approved this interim policy in order to permit continuity of department administration during the period that all faculty and staff are working remotely in response to the COVID-19 crisis. This policy temporarily amends the requirement that departments provide a list of all participating voters when votes on personnel-related decisions are administered remotely.

Please see below for the full text. It is also available on the FAS website.

Thank you again for your dedicated service to Yale and to your departments – particularly during this time of great uncertainty.

Best wishes,

Tamar

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences
Vincent J. Scully Professor of Philosophy
Professor of Psychology and Cognitive Science


During the remainder of the 2019-20 academic year, subject to extension if necessary, the following policy is in effect for remote voting that involves personnel decisions. For such votes, an anonymous voting system (such as ADoodle, Poll Everywhere, or anonymized email voting) should be used, with a designated administrative staff member assigned to receive and compile the votes. For all in-person votes involving personnel decisions, departments must provide a full list of individuals who participate in a vote for it to be binding. However, when using a remote anonymous voting system, this may not be possible. In such cases, the following alternative practice may temporarily be used:

After a teleconference faculty meeting where the personnel case in question is discussed, a list of all eligible voters who participated in the meeting will be provided to the administrative staff member who will administer the vote. A designated time period will be provided to the eligible faculty members during which the vote will be conducted. At the end of the time period, the staff member will compile the votes and compare the list of eligible voters to the number of individuals who voted. If the number of votes and the number of eligible voters are appropriately close, the vote will be accepted as binding.  Any questions as to whether the number of votes is sufficient to meet this threshold should be directed to the relevant divisional dean.

Research Continuity: Updated Guidance on Human Subjects Research – Social Science Division (March 27, 2020)


To: FAS Social Science Faculty
Cc: FAS Department and Program Chairs; FAS Dean’s Office; FAS Steering

Dear Colleagues,

This is an update to previously posted notice titled “Research Continuity: Human Subjects Research Guidance – Social Science Division (March 16, 2020).”

As you know, all in-person non-clinical human subjects research in the FAS has been paused at least through the end of April, or until further notice. Human subjects research that can be conducted remotely (e.g., on-line, by phone, etc.) may continue, as long as it does not violate Governor Lamont’s March 20 Executive Order requiring that all staff work from home and engage in social distancing. 

If your study can continue by switching from in-person contact to remote contact, these changes to your research do not need to be submitted as a modification for IRB approval or as a Report of New Information (RNI) in IRES IRB for acknowledgment. However, in order to document the changes that were made to your research, the IRB asks that you complete the ‘Changes to Research (modifications) due to COVID-19 Impacts’ survey no later than April 1, 2020. (Please note that you should complete the survey even if your study is under the purview of an external IRB.)  If your study is continuing without changes at this time, but you decide to make changes later due to COVID-19, please complete the survey at that time.

If you have questions about the survey, please see the HRPP guidance at https://your.yale.edu/research-support/human-research/coronavirus-covid-19-and-human-subjects-research/changes-research.

Thank you for your patience and understanding during these challenging times.

Very best,

Alan and Tamar  

Alan Gerber
FAS Dean of Social Science

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences

A note of gratitude (March 25, 2020)


Dear FAS Staff,

I write to you today in my capacity as the Dean of the Faculty of Arts and Sciences and, more saliently, as a fellow member of our FAS community. While I have met many of you in person, I have not met you all. But I know you in spirit: I am the grateful beneficiary of the important work that you do on behalf of the FAS every day. You manage our labs and administer our departments; you provide vital assistance to department chairs; you make sure that the business side of the FAS operates as it should. In short, you make it possible for the FAS to pursue our teaching and research missions.
 
At the best of times, the FAS cannot function without you. As we contend with the enormous disruption caused by COVID-19, your work matters to Yale even more. This week, as faculty and students are returning to classes that will take a radically different form than they did before spring break, it is you who have made it possible for teaching and learning to continue at Yale. Every day, FAS researchers are conducting vital work that helps us understand and combat the coronavirus, and you have made it possible for this research to continue.
 
I have been heartened to see the spirit of ingenuity, generosity, and caring with which FAS staff are confronting this unprecedented moment. In the past days, I have heard from department chairs about staff tirelessly helping faculty to move their classes and labs online; addressing student concerns ranging from degree timelines to safe housing; ensuring that staff have the tools and resources to continue their work; supporting the emotional and physical well-being of colleagues, and more. Know that your dedication is seen and deeply appreciated.
 
If practical questions arise regarding specific departmental procedures, please reach out to your lead administrator or operations manager. The latest information on FAS policies and procedures is available on our COVID-19/Coronavirus update page.

This is a time when communal needs must outweigh our individual preferences. As we work together to ensure the well-being of our community, we must continue to observe social distancing by staying home and avoiding gatherings, painful as that may be. As we unquilt the fabric of our familiar daily life, many of us are experiencing loneliness and stress. Do know that you can find resources and support through Yale’s COVID-19 Worklife Resources webpage.

These are challenging times, but I have been encouraged by unexpected moments of camaraderie and compassion. In my online class today, my cat Oberon paid a guest visit just as I was reaching the crescendo of my presentation. We have seen one another’s gymnastics medals, bunkbeds, laundry racks, and bottle collections. Thank you for greeting these moments with humor and kindness and for being flexible and understanding of colleagues who are now juggling childcare or eldercare with their jobs. I hope that you will look to such moments as reminders that we are confronting these challenges together and pursuing a common purpose.

Thank you again for all that you do for Yale.
 
Warmly,
 

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences
Vincent J. Scully Professor of Philosophy
Professor of Psychology and Cognitive Science

Faculty Office Use for Teaching Purposes (March 23, 2020)


Dear FAS Faculty,

To follow up on the memo you received earlier today from Scott Strobel regarding the reduction of the number of people on campus, I am writing to clarify the implication of these policies for FAS faculty in the weeks ahead. As you know, Governor Lamont has directed that “Non-essential businesses or not-for-profit entities shall reduce their in-person workforces at any workplace locations by 100% not later than March 23, 2020.”

Although several categories of University activities are exempt from mandatory closure, we are abiding by our civic duty to meet the Governor’s instruction that all employers should initiate “to the maximum extent possible, any telecommuting or work from home procedures that they can safely employ.” Abiding by a strict policy for at least the next four weeks will enable the University to deploy available staff to areas of critical need.

To that end, the following guidelines for all FAS faculty will be in place, effective immediately:

No faculty office or other campus space will be available for the purposes of teaching without explicit permission of the applicable divisional dean. Such permission will be rare and stringently enforced, and will generally be limited to the following three categories:

  • Faculty without access to the internet at home;
  • Faculty whose home situation renders teaching so difficult that accessing their office space for that purpose would outweigh the potential benefit to the public good of remaining home; and
  • Faculty teaching certain lab-based courses who wish to film experiments in order to present them remotely later in the semester.

Likewise, no faculty office or other campus space will be available for research, unless specific exemption has been granted by the Dean’s and Provost’s offices for work directly related to COVID-19, or for maintenance required to support critical laboratory infrastructure functions.

As we approach the initial four-week period of these restrictions, we will provide further guidance as to whether we will be able to lift or modify them.  All questions regarding potential access to office or any other campus spaces for the purposes of instruction should be directed to your divisional dean.

We are acutely aware that this policy puts the heaviest burden on those faculty whose home situation is already challenging and those whose physical space is not conducive to research and teaching. We are grateful to these colleagues for their willingness to take on these additional personal burdens in order to best support our community through this very difficult time.  My sincere thanks to you all for your dedication and inspirational work as we continue to navigate this unprecedented situation.

Gratefully yours,

Tamar
 

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences
Vincent J. Scully Professor of Philosophy
Professor of Psychology and Cognitive Science

Tenure Policy Adjustments (March 23, 2020)


Dear FAS Ladder Colleagues,
 
On Saturday, Provost Strobel wrote to inform you of a university-wide policy whereby “Yale will grant to tenure-track faculty (except those whose dossiers for review have already been submitted) a one-year extension to their current appointment.” We recognize that this leaves unanswered a number of questions about implementation in the FAS, and that you are eager for answers about how this policy will apply in your particular case.

Over the coming days, we will be reaching out to you with additional clarification. Our first priority will be to communicate policies for those faculty whose dossier was due for submission during Spring 2020, for review during academic year 2020-21. We will write to these faculty no later than next Monday with details about next steps.
 
For those faculty whose tenure or promotion review is currently scheduled for 2021-22 or later, we will aim to provide a comprehensive set of instructions no later than April 15.
 
We are grateful for your patience at this challenging time, and eager to support you in your work going forward.
 
With thanks,
 
Tamar Gendler, on behalf of the FAS Leadership team

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences
Vincent J. Scully Professor of Philosophy
Professor of Psychology and Cognitive Science

Q&A with FAS Dean Tamar Szabó Gendler (March 22, 2020)

Start of classes Monday (March 21, 2020)


Subject: Start of Classes Monday
To: FAS Faculty and all other faculty teaching in Yale College and GSAS
CC: FAS Steering, FASDO, YCDO/GSAS staff, Poorvu Center leadership
 
Dear Faculty,
 
Monday will be an unusual and notable day for Yale: instead of marking the end of spring break by gathering in classrooms, we will be gathering online.
 
As you prepare for the week ahead, we ask you to remember that the technologies we are using are likely to be unfamiliar to your students. We encourage you to communicate with them this weekend, if you have not already done so. In particular, we urge you to take the following actions: 

  • Write to your students and remind them that classes will be resuming on Monday, and remind them of how to access your remote classroom and course materials.
  • Encourage your students to test Zoom, Canvas, or any other technology required to participate in your class so that they become comfortable with these platforms before instruction resumes.
  • Review the message, shared with you yesterday, that was sent by Marvin Chun to Yale College students and their parents regarding changes to grading policy so that you up-to-date on recent changes and can direct student questions appropriately.

For more information and guidance, you can refer to the COVID-19 Update Webpage, where you can find easy links to all of the COVID-19-related announcements sent by the FAS, GSAS, and Yale College. On that page, you’ll find a list of Frequently Asked Questions pertaining to the shift to remote teaching, as well as links to resources at the Poorvu Center.
 
This is a time of uncertainty and change, but over the past days we have been heartened by the ingenuity, generosity, and collaborative spirit that so many of you have brought to your preparations for teaching in the face of the current crisis. Thank you for your dedication and courage as we navigate this moment together.
 
Warmly,
 
Tamar, Lynn, and Marvin
Dean of the Faculty of Arts and Sciences, Dean of the Graduate School, and Dean of Yale College

COVID-19 Update: Faculty use of on-campus offices (March 20, 2020)


[Please feel free to share with your faculty]

Dear FAS Chairs,

We write to clarify policies regarding FAS faculty use of their single-person offices in light of the message you received from Provost Strobel this afternoon.

At this time: There is no formal restriction on the use of single-person offices in the for research and on-line teaching as long the faculty member is healthy and observing social distancing practices, and as long as the office is not in a location that has been secured for other reasons (e.g.: offices in Sterling Library).

Going forward: The situation is changing rapidly and the university will be continuing to update its polices on campus access. We strongly recommend that FAS faculty consider what items currently in their offices would be essential if access to campus buildings were suspended for one of many possible reasons (including safety; limited staffing; ​and city, state or federal restrictions). The university will make every effort to give faculty ample notice and time to retrieve these items should stricter rules be implemented, but this may not be possible given the ​pace of change. We encourage you to plan accordingly.

As always, Katie, Alan, and Jeff are available to respond to questions and individual circumstances as they arise.

Thank you again for your leadership and efforts on behalf of our communities.

Best,

Tamar, Katie, Alan, and Jeff

Tamar Szabó Gendler
Dean of the Faculty of Arts and Sciences

Kathryn Lofton
FAS Dean of Humanities

Alan Gerber
FAS Dean of Social Science

Jeff Brock
FAS Dean of Science
Dean of the School of Engineering and Applied Science

Update on Continuity of Critical Research (March 18, 2020)


To: FAS Science Division and SEAS Faculty and Postdoctoral Fellows

Cc: FAS Department and Program Chairs; FAS Dean’s Office; FAS Steering; Graduate and Professional School Deans

Dear Colleagues,

We write to update you further on our efforts to maintain research continuity in the face of the COVID-19 crisis, and to address specific questions relating to laboratories in SEAS and the FAS Science Division.

The University’s priority is to maximize the safety of its faculty, staff, and students, and to ensure the well-being of the larger community, while maintaining continuity for core functions that support research to the extent that is safe and reasonable. We are also working to maintain certain kinds of on-campus research determined to be critical. Work is understood to be critical if it meets one of two criteria:

  1. Work directly relating to COVID-19.  Such research should continue if at all possible, within the strictest safety guidelines, as previously articulated. (Examples could include: FAS labs engaged in the challenging sequencing efforts related to COVID-19; in the study of COVID-19 variants and their mutations; in producing assays or reagents for COVID-19 detection; or in the study of novel anti-viral therapies.)
  2. Critical laboratory infrastructure functions. Such functions could include maintaining cells, plants, or animals, or maintaining critical equipment that requires regular monitoring.

If you believe that your laboratory is conducting work that is critical in one of these two senses, contact your department chair immediately; a petition for special dispensation under either of the above criteria should be submitted by Thursday, March 19, at noon. Such petitions should have clearly articulated plans to adhere to safety guidelines, including who will be in the laboratory, for how long, and how their safety will be assured. We (FAS Science and SEAS Dean Jeff Brock and FAS Dean Tamar Gendler) will review each petition together with incoming Vice Provost for Research Mike Crair and Provost Scott Strobel to assess quickly whether proposed plans meet safety criteria as well as the most stringent criteria for critical research.

On-campus research or activity that does not meet either of these criteria for criticality should be ramped down so that lab members can be offsite no later than Friday, March 20.

Naturally, research that can be done remotely (at home) should continue as usual, and collaboration should continue in virtual form, both within and across laboratories. We hold out hope that a period of time off-campus to engage in data analysis, plan new experiments, brush up on adjacent fields, and innovate new research directions may have unforeseen positive impacts on your own career as well as the careers of your colleagues and students.

We recognize these are difficult circumstances, and that we are taking actions that will have significant impacts on the careers our students and others have chosen to pursue under our auspices. Actions taken now can save lives, simply put.

Thanks for all you are doing to maintain the health, safety, and community within your departments.

Sincerely and with our deepest thanks for your efforts,

Jeff and Tamar

Jeffrey F. Brock
FAS Dean of Science
Dean, School of Engineering & Applied Science

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences

COVID-19 Promotion Concerns (March 17, 2020)


To: FAS tenure-track faculty
Cc: FAS tenured faculty; FAS Steering; FAS Dean’s Office

Dear FAS Tenure-Track Faculty,

We recognize that the COVID-19 situation has brought challenges to your research, whether through the loss of childcare, the restrictions on library access, the displacement of your collaborators, or the suspension of your experimental work. The university has not yet determined how we will account for this disturbance at the time of your promotion, but do know that we expect to offer some sort of accommodation should this interruption continue for an extended period. We realize that this is a time of great uncertainty, and we want to assure you that this matter is very much on our minds.

Yours,

Tamar, Katie, Alan, and Jeff

Tamar Szabó Gendler
Dean of the Faculty of Arts and Sciences

Kathryn Lofton
FAS Dean of Humanities

Alan Gerber
FAS Dean of Social Science

Jeff Brock
FAS Dean of Science
Dean of the School of Engineering and Applied Science

Research Continuity: Human Subjects Research Guidance – Social Science Division (March 16, 2020)


To: FAS Social Science Faculty
Cc: FAS Department and Program Chairs; FAS Dean’s Office; FAS Steering; Graduate and Professional School Deans

Dear Colleagues,

The university has taken many steps aimed at reducing our community’s exposure to infection and our risk of spreading COVID-19. Consistent with this objective, we are now requesting a pause in all in-person non-clinical human subjects research in the FAS, whether on or off campus, at least through the end of April. Human subjects research that is conducted on-line or by phone can continue, as long as it does not require staff to come to campus to support the research. Human subjects research conducted within clinical settings at the medical school is governed by the policies described here https://medicine.yale.edu/research/covidhumansubjects/ .

Some protocols that involve in-person contact with human subjects can be modified to on-line or phone based contacts. We are in conversation with the IRB and they are considering granting general permission for modifications in this spirit. For now, please use the IRB process for protocol modifications and your request will receive a rapid review. In the modification summary, specifically note that the modification is related to COVID-19 and designed to eliminate in person contact.

Our human subjects policies will be reviewed as the public health circumstances evolve. Given the pace at which things are changing, there may be further changes in university guidance on research continuity in this area.

We recognize that this policy will cause disruption to research plans and to achieving research objectives for external funding and degrees. As the length of the pause becomes clearer, we will work with individual faculty and students to determine next steps. For now, thank you for your patience and understanding as we work through these difficult times together.

Very best,

Alan and Tamar  

Alan Gerber
FAS Dean of Social Science

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences

COVID-19 Research Continuity FAQ – SEAS and Science Division (March 14, 2020)


Dear FAS Science and SEAS faculty:

I write to you to follow up on the recent communications from President Salovey regarding Yale’s response to the COVID-19 outbreak, and to address questions regarding continuity of your research missions.

Working closely with the Provost’s office, we have developed the following FAQ to help you plan for research continuity. We encourage you to work directly with your chairs to arrive at a plan that is specific to your own laboratory, to follow the guidance in this FAQ, and to recognize that the situation remains dynamic and can change quickly.

With the University’s guidance, I am committed to the goal of maintaining research continuity to the extent that it can be done safely and reasonably. Each of our research groups has already been asked to prepare contingency plans; the FAQ, which will be updated as needed, reinforces extant guidelines and addresses specific questions in more detail, including serious consideration of the eventuality that we have to ramp down further the pace of our research.

We encourage all members of our community to opt for remote communication and interaction via internet conferencing tools such as Zoom to the extent possible. Labs should scale back operations to those that are mission critical, and lab personnel are encouraged to work remotely whenever possible.

Within the laboratory, we ask that you comply fully with Yales request to maintain social-distancing practices, meant to reduce close contact within the workplace:

  • Maintaining a distance of 6 feet from others;
  • Moving to virtual meetings;
  • Establishing flexible work schedules to reduce the number of people working near each other on a given day.

These arrangements are effective immediately. You should assume social-distancing practices will be in place until at least April 15. 

I also encourage you to make use of Yales COVID-19 website, which provides up-to-date information and guidance, as well as advice for how to stay healthy and what to do if you fall ill. We will send regular updates to FAS Science and SEAS faculty as our policies and circumstances evolve. I am in close contact with the Provost’s office including incoming Vice Provost for Research Michael Crair, as well as Associate Provosts Lisa D’Angelo and Jim Slattery regarding critical infrastructure support questions. Answers to these questions will be updated on the FAQ to facilitate ease of communication to the broadest extent possible. Please feel encouraged to contact me directly with questions.

I am grateful to all of you for your help and support through this challenging period. Your extraordinary commitment to our mission and your deep care and concern for our community will be our compass point as we navigate these uncertain waters.

All the best,

Jeff

Jeffrey Brock
Dean, School of Engineering & Applied Science
Dean of Science, FAS
Zhao and Ji Professor of Mathematics
Yale University

Guidance for all FAS staff regarding COVID-19 (March 13, 2020)


Dear FAS Chairs and Directors, Chair’s Assistants, Lead Administrators, and Operations Managers,

We know all of you are very concerned about the COVID-19 virus, and we share that concern. We write to share information with you about coverage in your respective offices and units in light of this rapidly changing situation. 

Effective Monday, March 16th, each department may reduce its on-site coverage if staff elect to perform their work at home instead of in the office. Staff and faculty coming into the office are reminded to bring their badges, since buildings may be red-lighted. Staff who choose to work from home will need to ensure that they have a computer (laptop or desktop) and appropriate internet access. Some of our work can be accomplished on home computers, tablets and so forth.  For staff who choose not to bring their computer home to allow remote work, HR policy requires that they make use of PTO; details can be found in Janet Lindner’s message.

We expect that many staff will choose to work from home. To ensure that this does not impact the well-being of our departments and units, each lead administrator (science departments) or operations manager (humanities and social sciences) will work with the department chair (or unit director) and relevant staff to determine how the needs of the unit will be met during this time of disruption. 

Given the rapidly changing nature of the situation, lead administrators/operations managers will be in contact with staff daily to relay any new and important information. These conversations will also provide a venue for staff to ask questions of the lead administrator/operations manager, who will funnel these concerns to leadership for decisions. Most importantly, it will be an opportunity for us to check in with one another to see how everyone is faring.

Just as a reminder, if you become infected with COVID-19 or have been advised to self-isolate, you will be paid for the mandated self-isolation up to 10 business days.

We thank everyone for their patience, dedication and sense of humor at this difficult time. 

All best,

Cathy Vellucci, Senior Director of Business Operations
Tamar Szabó Gendler, Dean of the Faculty of Arts and Sciences

Resources for Remote Work

MyTime: you need VPN to access MyTime online.  C&Ts: if you cannot access MyTime, please send your hours to your supervisor no later than Friday morning of each week

FAS guidance on searches, speakers, and internal meetings (March 13, 2020)


Dear FAS Faculty Colleagues,
 
As we look for bearings to guide us through the current storm, we write to offer clarity on three topics of FAS-wide concern that have not been fully addressed in our messages so far: job talks, external speakers, and internal meetings. In all three cases, we are asking you to suspend ordinary practice, and to postpone or make virtual these activities.
 
We realize that these requests may seem severe. But repeatedly, we have found that interventions that seemed disproportionate yesterday seem inadequate today. Our requests will be disruptive – to our work as scholars, as teachers, as members of a community – but they are morally incumbent. By restricting our in-person interactions to those that are essential, we contribute to the flattening of the transmission curve, reducing the risk that our health system will become overwhelmed.
 
With this in mind, we ask that you adhere to the following policies:
 
External searches and job talks

  • Any job search which has not yet been completed should be suspended and deferred until the fall.
  • If there is a pressing curricular need to conclude a search this spring, and a feasible way for remaining candidates to undertake virtual job talks/virtual campus visits, departments may seek permission from their divisional dean to request that FAS Steering grant an exception to allow the search to continue. Exceptions will be rare.

 
External speakers
While travel restrictions at peer institutions have rendered the question largely moot, there may still be instances where you are expecting to host visitors from outside the Yale community during the spring semester. With regret, we ask the following:

  • All external visitors and associated events scheduled for this spring, even those involving small-scale audiences, should be postponed until next year or moved to a virtual format. This guidance applies to speakers, conferences, workshops, and other communal formats in which visits might be hosted.
  • If there are exceptional circumstances, please contact your divisional dean for guidance about whether an exception can be made.

 
Internal meetings

  • Essential meetings (i.e. meetings necessary for the timely completion of tenure or promotion processes, graduation requirements, or similar matters) should take place in a format that allows remote participation by colleagues who may be off-site due to child care, self-quarantine, or other reasons. No faculty member should be expected to come to campus to attend such a meeting. While remote meetings are preferable, in-person meetings may be held in rooms that provide sufficient space to allow for appropriate social distancing (6 feet or more).
  • Non-essential meetings should be conducted remotely.
  • Meetings of FAS-wide committees (such as the Tenure Appointment Committees (TACs), the Faculty Resource Committee (FRC), and the JBPO) will follow the rules for essential meetings above. FAS policy has been updated to allow such votes to be binding.
  • We are working with the Poorvu Center to identify appropriate technology to support confidential remote voting. We will ensure that such systems are in place before the semester resumes.

 
In future messages, we will offer guidance on a range of other issues that we confront as a community, including staff continuity, teaching concerns, and infrastructure to support research and scholarship.
 
This is a time of profound emotions: a time of frustration, anxiety, and deep mourning at the unraveling of anticipated futures – lunches and lectures, seminars and ceremonies. It is an abrupt and radical disruption of what we have worked so hard to build together – a community of scholars, a company of friends. But it is also a time of kindness, of compassion, of forgiveness, of humility – a chance for us to come together (albeit at a safe distance) – and to recommit to our common purpose.
 
We are grateful for your colleagueship,
 
Tamar, Jeff, Alan, and Katie

Tamar Szabó Gendler, FAS Dean
Jeffrey Brock, FAS Dean of Science and Dean of SEAS
Alan Gerber, FAS Dean of Social Science
Kathryn Lofton, FAS Dean of Humanities

Yale COVID-19 Website

COVID-19 guidance for undergraduate students (March 12, 2020)


Dear FAS Faculty,

Many of you have voiced concern regarding the well-being of our undergraduate students during this challenging time. It will not surprise you to learn that Yale College is focused on this issue, and that they are in regular communication with our undergraduate students and their guardians.

While I don’t want to flood your inbox with superfluous messages, I want to make sure that you are informed of major decisions. With this in mind, please find below a message that Marvin Chun sent early this morning which describes policies regarding student access to residential colleges and other campus services.

We will continue to make you aware of additional information as it becomes available.

Best wishes,

Tamar
 

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences
Vincent J. Scully Professor of Philosophy
Professor of Psychology and Cognitive Science
 


From: Dean Marvin Chun
Date: March 12, 2020 at 12:08:55 AM EDT
Subject: Update and additional details about students’ access to residential colleges

Dear students,
 
Yesterday, I wrote to inform you of Yale’s latest steps in response to the threat of COVID-19. Today, I have an update and additional details to share about students’ access to the residential colleges. My office has also developed an initial set of FAQs.

At this point, I am asking you to leave campus if at all possible; if you are already traveling off campus, I ask that you not return. This is a strengthening of my original request, made possible by the decision that Yale College can arrange and pay for travel home for all students on financial aid. I understand that staying away from campus will pose challenges and hardships. Still, this is the most prudent course for community and individual safety. I will be making only limited exceptions, such as for students whose home country is under a Level-3 CDC travel advisory or for emancipated students. I have shared guidelines with the heads and deans, who will work closely with my office to identify students who have exceptional circumstances and may need to remain on campus.

We recognize that planning is difficult in this rapidly evolving situation. Below are some initial details and guidelines to help.

  • If you are on financial aid and wish to take advantage of the offer of travel assistance, please contact your residential college head’s office.
  • If you have left important items in your dorm rooms, please do not return simply to pick them up. If you have a friend on campus who can pack and ship things for you, they can gain access with your permission via your college’s office. We are working with faculty to encourage them to be flexible for students who may not have their textbooks or other materials.
  • If necessary, you will be allowed to access your room for a period of no more than 24 hours, even during the second week of spring break.

Please also continue to register your travel (both domestic and international). This will allow us to alert you if the COVID-19 situation changes in your area.
 
There is more information in the FAQs, which will be updated as the situation develops. Please be skeptical of any rumors: rely instead on information directly announced in official communications from the university or me.
 
With best wishes,

Marvin M. Chun
Dean of Yale College
Richard M. Colgate Professor of Psychology; Neuroscience; Cognitive Science

COVID-19 guidance for Yale staff (March 12, 2020)


Dear FAS Department Chairs,

Below you will find a message from Vice President Janet Lindner describing current university policy regarding staff in light of COVID-19. Please feel free to share this message with your faculty.

We recognize that this message raises a number of questions about specific implementation in your department or unit. We are developing FAS-specific protocols, and will write to you tomorrow with further clarification on procedures for implementing the policies outlined below.

Best wishes,

Tamar
 

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences
Vincent J. Scully Professor of Philosophy
Professor of Psychology and Cognitive Science
 


From: Janet Lindner, Vice President for Human Resources & Administration
Date: March 12, 2020 at 8:48:49 AM EDT
Subject: Guidance—and a note of gratitude—for Yale staff in light of COVID-19

Dear fellow members of the Yale staff,

I write to follow up on President Salovey’s announcement of last evening that in response to the continued health threat posed by the spread of coronavirus disease 2019 (COVID-19), we are moving classes online and asking Yale College students to stay away from campus and return home. Graduate and professional students are encouraged to remain off-campus and participate in online instruction, unless being on campus is necessitated by the nature of their research or academic programs. This includes clinical experiences of those in the health-science schools.

The above guidance, as the president explained, is effective from March 23 through at least April 5.

The university remains open, and we are monitoring events to determine what actions they suggest. In this work we are fortunate to have faculty and staff with deep expertise in epidemiology and public health: they are offering direct guidance to President Salovey and his senior leadership team. The decisions you have seen to date have been formed from this input as well as from the guidance of the Centers for Disease Control and Prevention and other governmental sources.

Right now, Yale College Dean Marvin Chun and his staff are working hard to help students make arrangements to be off campus, and to prepare for their virtual return to class. Likewise, Provost Scott Strobel and the deans of Yale’s graduate and professional schools and the Faculty of Arts and Sciences are helping the faculty prepare for the use of the digital tools that will allow an online classroom experience.

In addition, our clinical teams and public-health professionals are clarifying guidance to our patient population and preparing for potential increases in symptomatic people in coordination with many units throughout the Yale community. The value of the work of our clinical staff simply cannot be overstated.

Given the importance of these efforts, and of the continuation of Yale’s operations most generally, President Salovey has asked me to convey to you how essential he knows you all are at this critical time. He has also asked me to ensure that just as you will be a foundational source of support for Yale in the critical period ahead, you in turn feel well cared for by the university you so ably serve.

What follows is current guidance bearing on three priorities: 1) the health of our staff; 2) the livelihood of our staff; 3) the continued operations of the university.

Social distancing: March 16 – April 15

In order to prevent or reduce the spread of infection, we ask managers and their direct reports to implement social-distancing practices meant to reduce close contact within the workplace:

  • Maintaining a distance of 6 feet from others;
  • Moving to virtual meetings;
  • Establishing flexible work schedules to reduce the number of people working near each other on a given day;
  • Asking staff to work from home where possible, provided it does not interfere with the continued operations of the university.

Here, we are asking everyone to be as flexible as possible, especially on the question of working from home.

While we encourage working from home where possible, there is some work at Yale that simply isn’t able to be done off-campus. In such a case, we encourage arrangements that promote a good distance between employees and the absence of in-person meetings. We ask managers to work with their Lead Administrator (in consultation with the relevant Vice President or Dean) in developing approaches that meet our twin goal: reducing close contact between staff while meeting our most important responsibilities.

Any arrangement that involves working from home will require sign-off by a given employee’s manager.

To ensure that such arrangements are made swiftly and fairly, managers should work closely with their Lead Administrator to develop a consistent and coordinated approach across a given unit. We ask managers to begin to make these arrangements by Monday, March 16, recognizing that some will take more time to plan or implement. You should assume social-distancing practices will be in place until at least April 15. 

Your pay and time off

The practices we are putting in place are meant to keep you safe and the university functioning, and we do not want them to adversely affect your pay or time off.

We are following the usual practices for sick leave, leaves of absence, and other paid time off, and we encourage managers to be very accommodating to requests for personal time off.

If you do become infected with COVID-19 or have been advised by Yale employee health services that you must self-isolate, you will be paid for the mandated self-isolation up to 10 business days. The time will not be charged to your paid time off. If you have concerns about your well-being, please speak to your supervisor, your lead administrator, or your human resources generalist.

Continued operations of the university

Yale will need to keep a baseline level of staff activity going even if the situation with COVID-19 intensifies. Employees who fulfill our most essential operational functions will be given the protection they need in order to fulfill their duties safely even if circumstances require us to reduce the presence of staff on campus.

If you are in a position that requires contact with patients or potential patients, you will be provided with appropriate safety equipment and training.

If we need to limit operations to critical functions, you will be notified via the Yale Alert system, which sends both a text and an email message. Yale Alert uses emergency contact numbers that have been registered with Yale. You should make sure that you have provided your contact information on the Workday website.

In closing: thank you

My office is presently working on a set of FAQs that will give greater breadth and depth to what I have discussed in this letter: I will send an email once it is posted. In the meantime, I encourage you to make use of Yale’s COVID-19 website, which provides up-to-date information and guidance, as well as good tips for how to stay healthy and what to do if you get sick.

Most importantly, I ask you to take care of yourself and your fellow members of the Yale community—and to accept my and President Salovey’s gratitude for the work you are doing. Yale has been through a great deal in its more than 300 years. With your continued care, we will in due time be able to say that at a moment of importance and great need, we provided Yale the highest level of service.

Sincerely,

Janet Lindner
Vice President for Human Resources and Administration
Yale University

Update of 3/11/2020 (March 11, 2020)


Dear FAS Colleagues,
 
I write to follow up on President Salovey’s message regarding the university response to COVID-19. If you have not yet had the chance to read the message in full, I encourage you to do so now. The message describes the university’s decision to move all classes to an on-line format, its request to students to return or remain at home, and its new policies concerning domestic and international travel.
 
In response, many of you have written with questions about teaching, research, and the on-going business of departments and programs. I want to assure you that we will be responding to each of these issues in the coming days.
 
I will send further FAS guidance to all faculty by the end of this week; the divisional deans will reach out with division-specific advice. The Dean of the Graduate School, Lynn Cooley, has written to graduate students, and the Dean of Yale College, Marvin Chun, is in continuing correspondence with undergraduate students and their guardians. Human Resources will be providing guidance for staff in a detailed message later this week; the Poorvu Center is providing support for educational continuity; and the University is maintaining a webpage with university-wide information. We realize that this deluge of information may be overwhelming, but we are working to make sure that each particular issue is addressed by those with the greatest expertise and authority.
 
In the meantime, please reach out to me or your divisional dean with any urgent questions.
 
In this time of professional and personal uncertainty, I am grateful for your understanding and your leadership. May these days be filled with courage and compassion.
 
In colleagueship,

Tamar

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences
Vincent J. Scully Professor of Philosophy
Professor of Psychology and Cognitive Science

FAS guidance on gatherings in light of COVID-19 (March 8, 2020)


Dear FAS Chairs,

In light of recent messages from Paul Genecin and Scott Strobel (restricting non-class gatherings of 100 or more through mid-April) and Lynn Cooley (cancelling visiting days and recruitment events for graduate students), several of you have written to ask about postponing smaller conferences or rescheduling job talk visits. What we offer below is our best sense of where things stand, at this particular moment, regarding each of these questions.

First, conferences. We, along with a number of our peer institutions, have implemented travel restrictions. The extent of such restrictions could increase in the coming weeks. So while current Yale policy permits gatherings smaller than 100, it seems probable that – regardless of our policies – many of the mid-scale conferences planned for this spring will end up canceled by attrition (colleagues from abroad can’t attend) and a general sense that gatherings of a certain size should, if expendable, be expended. We have been working with your business offices to develop plans and protocols for the associated financial consequences; we will update them regularly as these policies take shape.

As for job talks: these will need to be decided on a case-by-case basis, even as we seek consistency to the extent possible. Some candidates may be prohibited from flying; others may prefer not to fly. For now, we encourage you to focus on how such candidates could have virtual interviews. We suggest that you break down the visit days for candidates who are unable to attend in person into a series of on-line meetings: a meeting with grad students; a job talk and Q&A; a teaching session, if that is part of your tradition; a meeting with a segment of the faculty/search committee (the latter replacing the dinner conversation); etc.

We say this because, as of now, we’re not canceling all visitors to Yale or public events, and candidate visits are somewhere in between the categories of essential and non-essential travel. If it is possible to have search visits, we will. However, as Lynn’s note mentioned, “additional travel restrictions or limits on events could be imposed in the coming weeks complicating arrangements for you and your visitors.” If such restrictions occur, you will hear about them through official e-mail.

So, if you have job talks scheduled for after the break, take a moment now to think about how you might move to a virtual participation format if circumstances necessitate. Two scenarios there: first, the candidate is the only virtual participant; second, most everyone is a virtual participant because some sort of social distancing rules have been put into place at Yale.

On the FAS side, we have already begun thinking about how to manage departmental discussions, departmental votes, TACs, and the JBPO, should we find ourselves confronted with such restrictions. We are in contact with our counterparts at peer institutions, sharing ideas and concerns. We will update you as the situation warrants. These are uncharted waters for us all.

Consider your divisional dean your point of immediate contact about case-by-case decisions. Any policy changes will be announced to the whole community. In this moment of uncertainty, we offer ongoing gratitude for your commitment to our principled governance and mutual care.

Yours,

Tamar, Jeff, Alan and Katie

Tamar Szabó Gendler, FAS Dean
Jeffrey Brock, FAS Dean of Science and Dean of SEAS
Alan Gerber, FAS Dean of Social Science
Kathryn Lofton, FAS Dean of Humanities

COVID-19 travel guidance (March 3, 2020)


Dear FAS Colleagues,

Late yesterday afternoon, you received the message below from Paul Genecin (Director of Yale Health) and Don Filer (Associate Vice President for Global Strategy). I encourage you to read it in full, and to familiarize yourself with Yale’s new COVID-19 website.

Several of you have asked whether you should rethink your spring travel plans in light of the situation. Yale’s advice is as follows: “COVID-19 spread and response continue to change rapidly for travelers abroad as well as in this country. Keep in mind that any travel may be disrupted in the coming months … We urge you to consider carefully your travel choices and whether it is necessary to travel at this time [boldface in original].” 

If you do travel, whether domestically or abroad, please be sure to register your travel so that the university can support you in the case of an outbreak or restriction.

Good health to all of you, wherever this March break may (or may not) bring you.

Warmly,

Tamar

Tamar Szabó Gendler
Dean, Faculty of Arts and Sciences
Vincent J. Scully Professor of Philosophy
Professor of Psychology and Cognitive Science

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FAS Policies and Protocols 

COVID-19 Continuity Preparedness


The full text of the FAS’s continuity protocols is available here.

Temporary Amendment to Departmental Voting Procedures


The full text of this policy is available here.

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Teaching FAQs for FAS Faculty and Teaching Fellows (Last update: March 26, 2020)

All guidance below is subject to change, and we will be updating this page as new issues arise. Please check back to this page frequently. You may send questions and ideas to Pam Schirmeister.

The Poorvu Center for Teaching and Learning has posted a large amount of material relating to pedagogical strategies, logistical concerns and technological resources for use when classes must meet remotely. We urge you to reread the many excellent suggestions on their website.

May I change my course to adapt to remote modality?

Yes. Instructors are strongly encouraged to review their syllabi to identify those elements that must change, such as participation, policies, assignments, assessments, and deadlines. Communicate these changes clearly to your students and detail any new expectations.  Especially with deadlines, please be as accommodating as possible, waiving penalties for delayed work or participation challenges.  We are in an exceptional situation, and you have the authority to grant accommodations up to the end of term; please do not request Dean’s Excuses from the residential college deans.

Can faculty conduct online teaching from their on-campus offices? (Updated, 03/26/2020)

Please see the message above titled “Faculty Office Use for Teaching Purposes (March 23, 2020).”

May I change my class time? Should I offer my virtual class synchronously or asynchronously?

If your class requires fully synchronous participation, you must offer it at its regularly scheduled time. Changing this time creates conflicts with other classes that students may be taking, and it makes it difficult for students in different time zones to attend; it may also exacerbate difficulties for students with weak or no internet connections.  Given that many students may be unable to participate, please be lenient with your class participation requirements, especially with respect to grading. Even if interactive discussion is important, consider offering credit to students for participating offline, perhaps by summarizing the discussion or submitting a reaction paper.  If you are using Zoom, please record the sessions so that students may access them asynchronously if necessary.  

Synchronous delivery is best suited to classes that rely heavily on student interaction and participation. Asynchronous delivery is more convenient for students but less able to accommodate student interaction.

If you teach a small class, and every student is able to participate at a new class time without other class conflicts, then you may reschedule it.  However, if even one student has a conflict, the original time should be honored.

Students in my program rely on direct access to campus archives. How can they continue their work?

Undergraduates and graduate students have different needs in relation to archives. For many undergraduate classes that send students into archives, it is appropriate to redesign assignments so that they can be completed using archives remotely or not at all. Students working on senior essays will need guidance about how best to complete their essays if their archival work has not yet concluded. Scan and Deliver services have ceased until at least 3/31, so students will need to work with materials at hand (and some students may not have access to their notes because they were left on campus – we are in the course of making arrangements to deliver these to students when possible).  Be sure your students are aware of the vast amount of material already digitized and available here.  Please provide generous extensions of your deadlines. 

We need to recognize that graduate student archival research will be slowed, in some cases substantially. The Graduate School urges programs to be flexible in extending registrations and is considering further accommodations for students whose research and writing is delayed.

My department runs undergraduate and graduate laboratory courses. How can I best continue instruction?

The Poorvu website offers a number of suggestions regarding alternative activities and assignments for students in laboratory classes. Some labs can, for example, be run virtually, and virtual tools can also help.  Other alternatives include both virtual and experiential components. If, for example, a lab includes the collection and analysis of data, you might instruct students remotely on how the data would be collected and then provide raw data sets for their remote analysis. 

My department or program runs studios of various kinds. How can I best continue instruction? 

The program leadership should confer with individual faculty members about possible alternatives. Performance classes can, for example, be run on a virtual stage. Art studios will be inaccessible to undergraduates, and some students will not be able to continue their work. In these cases, each instructor must determine in consultation with the DUS what might constitute an appropriate, remote continuation of the work. This might for example, take the form of a reflection on the work completed thus far.

Students in my program rely on physical access to lab facilities on campus for their research projects (for senior essays or for credit). How can they continue their work?

PI’s should arrange for remote research activities. Non-critical laboratory activity has been suspended campus-wide. Details here. Critical functions required for the continuity of lab research will not be dependent on undergraduate students. Programs might also consider permitting the grading of the senior essay based on data collected before March 10th.

What library resources are available to faculty and teaching fellows to facilitate their teaching?

Learn about available resources here:

 

How will we administer final exams remotely and ensure academic integrity? 

Please consider alternative assessments to the traditional final exam format. You might explicitly reconfigure a final exam as a take-home exam, including using an open book format. In some cases, exams might be replaced by a writing assignment or a problem set. 

If a final exam must be conducted, with Canvas it is possible to offer timed, online exams. The Poorvu Center has developed guidelines around remote proctoring.  You may also implement a local honor code, more information about which is here and here.

What may I expect of my teaching fellows?

Your teaching fellows should be able to perform all of their work remotely. Discussion section leaders should use Zoom to continue to offer sections and office hours. Grader/tutors can grade remotely, using the resources of Canvas, and they may offer their tutoring remotely through Zoom and the Canvas whiteboard feature. It is crucial during this time that you communicate clearly and regularly with your teaching fellows about their responsibilities and how best to fulfill them. They will need guidance on how to do their work. Please continue to meet regularly with them, virtually.

What may I expect of my ULAs?

Like teaching fellows, ULAs should be able to perform their work remotely. If your course uses ULAs, you will already have received a set of tips for running successful ULA office hours from Dean Alfred Guy. Please remember that ULAs do not typically work during final exam period, but if you are adjusting your course for remote delivery in such a way that requires the use of ULAs, please contact Pam Schirmeister directly. ULAs will continue to be paid by the hours they work, and we encourage you to maintain their employment.

What accommodations will make Yale College make in relation to the grading system?

The deadline for Cr/D/Fail conversion has been extended to 5:00 p.m. on May 6, 2020, the last day of finals. Conversion can happen in either direction: that is, either from a letter grade to the Credit/D/Fail option or from the Credit/D/Fail option to a letter grade.

For this term only, the limit of no more than two course credits taken under the Credit/D/Fail option has been suspended. Students may complete any number of course this term under the Credit/D/Fail option.

Students who choose this term to convert courses they are taking for requirements in the major, including the senior essay to enrollment the Credit/D/Fail option will be permitted to count them toward the major.

What is the grade of “Pass” (New, 03/26/2020)

Student who have already completed sufficient work in a course to earn a Pass may do so with the permission of the course instructor and the DUS. A notation of “Pass” indicates that although the student has not completed all coursework, the work submitted to date is sufficient for the student to receive a passing grade. (“Credit” indicates that the student completed the coursework and passed the course with a grade above a “D.”)

How will undergraduates taking graduate or professional school courses be graded? (New, 03/26/2020)

Undergraduates taking a graduate or professional school class at Yale are graded according to the Yale College scale (A-F, Credit/D/Fail, or Pass). There is no option for undergraduates to be graded on graduate or professional school scales.

What about requirements for the Major and Senior Essay Deadlines?

Departments and programs have the right to allow for Cr/D/F grading for any of their major requirements. Departments should also consider relaxing their senior essay deadlines to accommodate the disruptions to students’ literature review, research, and writing.

What are the accommodations for students related to withdrawal from a course?

The deadline for course withdrawals without a W  has been extended from the midterm deadline to 5 pm on the last day of finals (currently 6 May).

Students who withdrew from a course earlier this term but who now wish to undo that withdrawal and return to enrollment in the course may do so; if the withdrawal was requested more than a week before the midterm date (6 March) students should consult first with the instructor of the relevant course.

There is a special provision for the Language Requirement (LR).  For non-seniors who withdraw from a language study course this term that would have completed their LR, but who will not be able to take that course in the fall (because it’s not offered), either of two accommodations will be granted: In the fall term, they may complete a course credit in a third language—neither English nor that of the course they dropped—at any level for which they qualify, and this will meet the LR. And so, for example, instead of L1 + L2 + L3 French, L1 + L2 French + Lx Spanish will mee the LR. In the fall term, they may complete a course credit in a culture course in the relevant language (on the model of the partial waiver of the LR). And so, in this example, L1 + L2 French + “France since 1871” (conducted in English) will meet the LR.

Where can I learn more about additional academic accommodations for undergraduates?

To learn more about current one-time academic accommodations for undergraduates, refer to the Yale College COVID-19 FAQ, under “Academic Matters.”

How do we return graded (paper) material (blue books, hard copies of papers, etc.) to students?

Consider how necessary this is for student learning for the remainder of the course.  If essential, scan the materials for electronic distribution.

How will remote teaching affect teaching evaluations this term?

We are considering modifying both undergraduate and graduate course evaluations and will provide an update at a future time.

Further Information for Teaching Fellows

Again, the Poorvu website has excellent resources regarding teaching remotely, so please visit their Academic Continuity webpage. In addition to the information provided in the FAQs above, you may have further questions:

Will I continue to be paid my teaching stipend if my duties are altered or cancelled?

All teaching fellows will continue to be paid for their teaching, irrespective of any alterations to their teaching duties. We do not expect any duties to be cancelled altogether, but if they are, you will continue to be paid.

Is there any dedicated help for teaching fellows as they try to adjust to remote instruction?

Yes. The Poorvu Center is providing many services for faculty members and teaching fellows. Please contact Suzanne Young for individual consultations.

Where else can I get information and help to fulfill my teaching duties?

Your first line of inquiry should be to the faculty member teaching your course or to the course director.

Should I prepare materials for remote teaching?

No. Please do not prepare any materials without first consulting your faculty member. If instructed to prepare materials, please be sure to vet those materials with your faculty member before distributing.

What if my faculty member has not yet visited my section and wishes to do so?

Please arrange for the faculty member to do so via Zoom. While this modality may not be optimal, it nonetheless gives you the opportunity to showcase your abilities to teach remotely. From a professional development standpoint, you may benefit here.

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Guidance and Updates from other Yale offices


University-wide Updates

Guidance and procedures for all Yale units and offices.


Updates from Yale College

Guidance and procedures pertaining to undergraduate students.


Updates from the Graduate School of Arts and Sciences

Guidance and procedures pertaining to graduate students.


Resources for Teaching and Academic Continuity from the Poorvu Center for Teaching and Learning

Support for remote teaching and maintenance of academic continuity.

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