Phase 2: Information for Trainees - Science and SEAS (July 14, 2020)

A Message from Dean Brock, Dean Cooley and Vice Provost Crair

Copied to: SEAS & Science Department Chairs, SEAS & Science Lead Administrators, SEAS & Science DGSs

July 14, 2020

SEAS and Science Trainees:

During this unprecedented and uncertain time, we are grateful to you for your commitment to our collective research enterprise and to the safety of our community. Phase 2 research will begin on July 20, and we want to communicate to you about several items that may be of interest to you.

Phase 2 Access

Phase 2 permits more individuals to campus, and all Phase 1 safety metrics, including physical distancing and mandatory mask wearing, remain. Detailed information for trainees on Phase 2 is found here.

While all graduate students and postdocs are eligible for Phase 2 access, this does not mean that all are approved for Phase 2 access. There is a process by which your access must be authorized. This process requires your department to submit your name and any safety considerations for the physical space in which you will work to the EHS Integrator system. No action from you is needed to trigger this submission - your department will do this for you. If you are authorized for Phase 1 access, you are automatically authorized for Phase 2 access. If you are not authorized for Phase 1 access, you are granted access when you receive a Phase 2 authorization email, which may be communicated by your PI, chair, or other department administrator.
Your rights

Trainees may not be required by faculty advisors, principal investigators, and other supervisors to work on campus during Phases 1 and 2. Supervisors should, in these circumstances, request that trainees work from home. Trainees are expected to agree to such requests, to the extent that conditions in their homes permit. More guidance is found here.

Your responsibilities

If you do choose to come on to campus during Phase 2, you must:

  • Follow all departmental safety guidelines; these are department-specific and will be shared with you by your department chair.
  • Complete the 25-minute online training on Yale COVID-19 safety protocols. Individuals must access the Training Management System (TMS) here to fulfill this requirement; note that VPN is required. To access the training, click: COVID-19 Return to Yale Campus Training (Required for all returning faculty and staff)
  • Complete the Daily Health Check each day you will visit campus. This is required for anyone who will be visiting campus so that the university can comply with regulations in the State of Connecticut. It asks individuals to self-report if they have symptoms. At one point, this system was going to provide an attendance feature to support contact tracing, but that is no longer the case. The daily health check only asks if you are having any symptoms and if you are coming to campus on that day.

Your resources

Your safety and that of the entire Yale community is our utmost priority. You are encouraged to use campus resources that have been set up to field your questions and concerns. This includes a campus COVID Resource line (203-432-6604) and an anonymous COVID compliance hotline (877-360-9253).

In addition, know that each department has a faculty safety officer, who meets regularly with the other departmental safety officers and the dean. You should feel welcome to reach out to your department’s safety officer (listed below) with any concerns or suggestions you might have.

This remains a central concern for many in our community. Childcare resources are found here.

Contact Tracing

Yale has implemented a campus-based contact tracing program. Details are found here.

Thank you for your partnership as we prepare for a safe and successful transition to Phase 2 research. 


Jeff Brock
Dean, SEAS
Dean of Science, FAS

Lynn Cooley
Dean, Graduate School of Arts & Sciences

Mike Crair
Vice Provost for Research

SEAS & Science Safety Officers
Applied Physics: Sohrab Ismail-Beigi
Astronomy: Pieter von Dokkum
BME: Fahmeed Hyder
CEE: Julie Zimmerman
Chemistry: Scott Miller
CS: Brian Scassellati
EE: Mark Reed
EEB: Casey Dunn
EPS: Danny Rye
Math: Wilhelm Schlag
MB&B: Don Engelman
MCDB: Ron Breaker
MEMS: Corey O’Hern
Physics: Larry Gladney