Timelines for Ladder Faculty Reappointment/Promotion Reviews
FASTAP Year:
2007
2016
Last updated: February 1, 2024
Which timeline applies for my case?
- If you are a non-tenured faculty member whose tenure clock began on July 1, your case will follow the academic year timeline.
- If you are a non-tenured faculty member whose tenure clock began on January 1, by default your case will follow the calendar year timeline, but you may opt to shift your review earlier by 6 months to follow the academic year timeline.
- If you are an associate professor with tenure (AOPT), you may opt to follow either the academic year timeline or the calendar year timeline for your review for full professor (PROF), though the effective date will be July 1 either way.
How firm are these deadlines?
- The following dates are intended as general guidelines to ensure that all participants have sufficient time to fulfill their responsibilities with the care the reappointment and promotion process requires.
- The deadline for the submission of final materials is firm, and you should plan accordingly; no extensions are granted except via an OIEA-approved workplace accommodation or by the divisional dean in limited emergency circumstances.
When will I receive updates about the status of my case?
- Once you submit your final materials (dossier), you should not expect to receive any updates until the TAC has completed its review.
- Vote dates are considered confidential and are not to be shared with candidates. These dates are often rescheduled for reasons having nothing to do with the content or merit of the case.
Timelines
| Academic Year Timeline | Calendar Year Timeline | |
|---|---|---|
| FASDO notifies candidates eligible to request to be reviewed | By January 15 | By July 15 |
| Candidate requests review (if earlier than penultimate year) | By February 15 | By August 15 |
| Dept sends template letters to FASDO for approval | By February 22 | By August 22 |
| Dept creates Interfolio case and sends Materials Request Letter to candidate | By March 1 | By September 1 |
| Chair selects dept review committee | March/April (or earlier) | September/October (or earlier) |
| Candidate submits preliminary materials via email (or withdraws from consideration by not submitting) | By April 1 | By October 1 |
| Dept submits referee (and comparator, if applicable) bio lists for divisional dean approval | By May 1 | By November 1 |
| Dept secures most referees using Referee Response Email | April/May | October/November |
| FASDO consults dept to schedule TAC vote date | July/August | July/August (after dossier submission) |
| Candidate submits final materials (dossier) in Interfolio and dept uploads course evaluations | By August 15 (firm deadline) | By February 15 (firm deadline) |
| Dept checks materials and sends them to review committee and referees (with Referee Instructions Letter) via Interfolio | As soon as possible after August 15, but no later than September 1 | As soon as possible after February 15, but no later than March 1 |
| Referees submit letters in Interfolio | At least 6 weeks prior to the TAC date, normally by October/November | At least 6 weeks prior to the TAC date, normally by April/May |
| Eligible dept faculty vote | At least 4 weeks prior to the TAC date, and at least 1 week after the latest referee letter deadline | At least 4 weeks prior to the TAC date, and at least 1 week after the latest referee letter deadline |
| Dept uploads additional materials for TAC and sends Interfolio case to FASDO | At least 3 weeks prior to the TAC date | At least 3 weeks prior to the TAC date |
| Chair presents successful case to TAC | Fall or spring semester | Fall semester |
| Chair informally notifies candidate of case outcome | Soon after TAC vote | Soon after TAC vote |
| Chair presents successful case to JBPO | Fall or spring semester | Fall semester |
| FASDO sends reappointment/promotion letter to candidate | Soon after JBPO vote, before July | Soon after JBPO vote, before January |
| Dept enters reappointment/promotion in Workday | Immediately upon receiving reappointment/promotion letter | Immediately upon receiving reappointment/promotion letter |
| Effective date | July 1 | January 1 (AP2, AOPN, AOPT); July 1 (PROF) |
| Salary adjustment, if applicable | July | July |