Single Semester/Year Appointment and Reappointment Procedures (Lecturer-Track)

Last Revised: 4/14/2020

Reappointments of one semester or one year require the approval of the FAS Dean’s Office, but do not require the appointment of a search committee or a department faculty vote. Department chairs instead, in consultation with their faculty colleagues, make their recommendations directly to TRAC.

Similarly, if the department wishes to request additional teaching resources for current instructional faculty, they should submit their recommendations directly to TRAC.

The department submits the following materials as a single PDF document to TRAC for final review. The PDF should be sent to the relevant senior associate or assistant dean, with a copy to fas.dean@yale.edu, with the subject line:

Appointments:

TRAC Appointment Dossier, [Candidate’s Name]:

  1. Candidate’s CV
  2. Candidate’s cover letter, if available
  3. 2 Letters of Recommendation
  4. Any other relevant documents for review

Reappointments/Teaching Resource Requests:

TRAC Reappointment Dossier, [Candidate’s Name] or TRAC Teaching Resource Request, [Candidate’s Name]:

  1. Brief rationale from the chair for the reappointment, including courses to be taught, how they fit into the curriculum, and any additional relevant information (past teaching performance, enrollments, etc.). Any requests to increase teaching resources (with corresponding FTE increase) must be justified in detail and approved by TRAC
  2. Any other relevant documents for review

TRAC, in collaboration with the FAS Dean’s Office, then makes a determination after a review of relevant enrollments, the general necessity of the reappointment/additional teaching resource, and available resources. If TRAC (or as appropriate, the FAS Dean’s Office) approves the recommended reappointment, the department chair consults with the FAS Dean’s Office regarding length of term, salary, and other conditions of the appointment. The FAS Dean’s Office drafts a letter for the candidate for review by the chair. 

Following approval of the letter, which must be co-signed by the chair and a relevant dean, the FAS Dean’s Office sends it to the candidate, with copies to the chair, the Office of Faculty Administrative Services (OFAS), and others as appropriate. Any subsequent modifications to the offer must be pre-approved by the FAS Dean’s Office. If the candidate accepts the offer, they must acknowledge and agree to its terms by signing the reappointment letter and returning it to the FAS Dean’s Office at fas.dean@yale.edu.

The department’s chair’s assistant (or equivalent) reappoints the candidate in Workday (referring to the Workday Training website), and submits the supporting documents to faculty.admin@yale.edu according to the FAS Chart of Required Documents.